MS Outlook keeps all sent and received email messages in a single PST file. Outlook users do not bother about the space that this data occupies on the disk. An email message typically comprises the stylized text along with any attachments and background images. Moreover, you may have some redundant data (i.e. duplicate mails) in your ‘Inbox’ and other mail folders. Consequently, the size of your PST grows eventually and when it crosses a predefined size limit, it becomes susceptible to corruption. Before we go in details about the solution for duplicate remover, let’s go through the reasons behind duplicate emails.
Why you are facing issue of Duplicate Emails in Outlook:
Synchronization Issue: While performing synchronization with any of our electronic devices (Mobile, Laptops, and Computer) or with server sometime user will not able to create suitable connections. Because of this user faces duplicate emails via their senders (business emails, promotional emails) and this give rise to email duplicity.
Server Connectivity: Most of user forgot to disable the checkbox labeled as “Leave Messages on the server”. This option creates more duplicity in Outlook email box as user receives a copy of emails in their mailboxes. User must disable this option to avoid email duplicity issue.
Outlook Rules: Its true Outlook has more advanced and nice features that proves to be very productive for Outlook users. From bundle of vast features one of dependable feature is creation of ‘Outlook Rule’. While creation rule user most of time make incorrect configuration that outcomes in duplicate emails.
Antivirus Installation: For security reasons we install antiviruses in our machine to secure data from being lost. We are not aware of fact that antiviruses also make Outlook emails duplicate. User must disable their antivirus while using Outlook.
Solutions to Resolve the Issue of Duplicate Emails
To resolve the issue of duplicate Outlook emails there are two methods available i.e. Manual and Automatic Method. Both methods have their own pros and cons mentioned below. Let go through these methods one after another:
Manual method to delete Outlook Duplicate Emails:
To start the process selects all the emails or folders which need to be deleted
Point to Ribboned Interface select option table view
In Field Chooser list option select all the fields
Move the selected items to the table heading.
Sort the items and chose for option Modifying heading because there are some items that have unique data.
Using shift key selected the item set first and last.
Click on delete button to remove selected items permanently.
Drawbacks of manual method
Manual method is pertinent to particular version of Outlook and moreover using manual method will never guarantee user for complete and successful recovery of data. There is complete risk of data loss. To avoid such issue shrewder tactic is automatic method.
Automated Method: Automated method is use of professional Stellar Phoenix Outlook Duplicate Remover tool. This method is considered as most easy and flexible method to search for duplicates in your various Outlook mail folders. Using Outlook Duplicate Remover tool user can perform a personalized action on these duplicate and enjoy error free services of Outlook.
Ankur Bhatia is an Email Consultants as well as Outlook Expert with an industry-wide reputation. He is associated with Stellar Data Recovery from last 8 years & provides Custom solutions for email process related to MS Outlook, Office 365, Novel GroupWise, Apple Mail, Thunderbird and many other Email Clients.