How to Export Outlook Contacts to CSV/PST

Summary: In this guide, we’ve discussed methods to export Outlook Contacts to CSV and PST formats. Both CSV and PST formats are widely supported, and thus, you can import a CSV or PST contacts file to any other Outlook profile, Exchange server, or Office 365 account. By following this guide, you can also recover deleted contacts.

In an organization, contacts represent customers, leads, companies, and colleagues, which are important for the business. In Outlook, a contact may contain multiple information related to a person, client, or organization, including personal or business phone number, email, website, address, notes, etc. Thus, it is important to back up the contact details to avoid data loss, if the Outlook data file (OST or PST) gets damaged.

Also, by exporting contacts from Outlook to CSV or PST, you can import your contacts to other Outlook account or email client, in case of server or client migration.

Pro Tip: You can’t export Outlook contacts from an orphaned or inaccessible OST file. Use  Stellar Converter for OST Technician  tool to access the OST and export contacts (including deleted contacts)to PST/CSV quickly and safely.

In this post, we have discussed two methods to export Outlook Contacts to PST and CSV formats from both active Outlook account and orphaned OST file.

Methods to Export Outlook Contacts to CSV/PST

To export contacts from Outlook to PST/CSV, you can follow these two methods,

1.     Export Contacts to CSV or PST via Outlook Import/Export Wizard

This method works when you can access the Outlook profile and the Outlook Import/Export Wizard option. This method won’t work if Outlook is inaccessible, or your profile is deleted/disabled from the mail server.

2.     Export Outlook Contacts to CSV or PST format by using OST to PST Converter software

This method works for all Outlook profiles, whether active or deleted. It extracts the contacts from OST file and lets you save them to PST, CSV, and other formats. It also exports and saves contacts from an inaccessible Outlook profile or orphaned OST (An OST file that belongs to deleted/disabled Outlook profile).

Besides, by using the software, you can recover deleted contacts.

Method 1: Export Contacts to CSV or PST via Outlook Import/Export Wizard

Follow the below steps to export Outlook contacts to PST or CSV by using Outlook Import/Export Wizard,  

Steps to Export Outlook Contacts to CSV

  • Launch Outlook
  • Open the Import / Export wizard
    • In Outlook 2013 and later, go to File> Open & Export> Import / Export
  • In Outlook 2007 and Outlook 2003, go to File> Import and Export…
  • Highlight Export to a File and click on Next
  • Select Comma Separated Values and click Next
  • Highlight the desired Contacts folder (there can be multiple folders, depending upon how you organize your Contacts. Each folder will need to be exported separately)
  • Click Next
  • Use the ‘Browse…’ button to select a destination and file name for the Contacts file
  • Click Next and then click on Finish

This will export all your Outlook contacts in a CSV file and save it at the destination, you specified. You can open the CSV file and edit any contact you wish to in MS Excel. This CSV file can then be imported into other email clients such as Mac OS X Mail, Thunderbird, Gmail, etc.

Steps to Export Outlook Contacts to PST via Outlook Import/Export Wizard

While exporting Contacts to CSV, you may have noticed another choice. This choice is ‘Outlook data file (.pst).’ This option is useful when you want to export Outlook Contacts from one machine to another, one Outlook version to another, or from Windows Outlook to Mac Outlook. Exporting Outlook contacts to PST can also help you import them into Office 365 or Live Exchange.

The steps are as follows,

  •  Launch MS Outlook and open Import Export wizard,
    • In Outlook 2013 and later, go to File> Open & Export> Import / Export
  • In Outlook 2007 and Outlook 2003, go to File> Import and Export…
  • Select Export to a File from the options and click on Next
  • Choose Outlook Data File (.pst) and click Next
  • Select Contacts folder 

NOTE: There can be multiple folders, depending upon how you organize your Contacts. Export each folder will need to be exported separately.

  • Click Next
  • Click on the ‘Browse…’ button to choose a destination and file name for the Contacts file
  • Click Finish and then click ‘OK.’ You may enter a password if you want to encrypt the PST file and avoid unauthorized access to your contacts saved as a PST file

Method 2: Export Outlook Contacts to CSV or PST format by using OST to PST Converter software

If you can’t access your Outlook account or you want to export contacts from OST Outlook data file and recover deleted contacts, use Stellar Converter for OST software. It supports both orphaned and active OST files and can export Outlook contacts to PST, CSV, and other formats. You may also export the contacts from the Outlook data file directly to a Live Exchange, Office 365, or Outlook account.

The steps are as follows,

  1. Download, install and launch Stellar Converter for OST software
  2. Click on ‘Browse’ to choose the Outlook OST file and click ‘Convert
  • Select the Contacts folder
  • To export Outlook Contacts to CSV,
    • Go to Tools and then click Save All Contacts as CSV
  • Click ‘Browse’ to choose a location for saving CSV file
  • Click ‘OK’ to export Outlook contacts to CSV
  • To export Outlook Contacts as PST or other formats,
    • Go to Home and then click ‘Save Converted File
    • Choose ‘PST’ from the ‘Save As’ options and click ‘Browse’ to choose a save location
  • Click ‘OK’ to finish exporting Outlook contacts to PST

All contacts will be saved in a CSV or PST format, based on your selection, including deleted contacts.

Conclusion

Although you can export Outlook contacts to CSV or PST by using Outlook Import/Export wizard, it only works if the Outlook is accessible and profile is active. If you have an orphaned OST file and want to extract contacts, you need an OST to PST converter software, such as Stellar Converter for OST. The software also helps you recover deleted contacts from all kinds of OST files. Thus, if you have accidentally deleted some contacts, the tool can help you restore them in a few clicks.

Plus, it also allows you to export Outlook contacts in other formats and directly to a Live Exchange, Office 365, or Outlook account.

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