{"id":179617,"date":"2025-03-21T09:00:46","date_gmt":"2025-03-21T09:00:46","guid":{"rendered":"https:\/\/www.stellarinfo.com\/blog\/?p=179617"},"modified":"2025-10-08T05:24:49","modified_gmt":"2025-10-08T05:24:49","slug":"export-large-exchange-mailboxes-to-multiple-pst-files","status":"publish","type":"post","link":"https:\/\/www.stellarinfo.com\/blog\/export-large-exchange-mailboxes-to-multiple-pst-files\/","title":{"rendered":"How to Export Large Exchange Mailboxes to Multiple PST Files?"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><?xml encoding=\"utf-8\" ?><p>When exporting large Exchange mailboxes (over 50 GB in size) to PST, you need to take into consideration that the size of mailbox after export would increase by 10-25%. For example, if the mailbox is 100 GB in size, the exported PST file might be in the range of 125 GB.<\/p><p>There is no specific limit of how big a PST file should be but the recommended size limit for Microsoft Outlook 2010 till the latest version is 50 GB. Also, to reduce the risk of<a href=\"https:\/\/www.stellarinfo.com\/blog\/reasons-outlook-pst-file-corruption\/\"> corruption in PST file<\/a> it is recommended to keep the file size around 20 GB to 30 GB.<\/p><p>So, if you have large mailboxes, it is suggested to split the mailbox into multiple PST files when exporting. In this article, we will be discussing how to export large mailboxes to multiple PST files while maintaining data integrity.<\/p><h2 class=\"wp-block-heading\" id=\"methods-to-export-large-mailbox-to-multiple-pst-files\">Methods to Export Large Mailbox to Multiple PST Files<\/h2><p>To export mailbox to multiple PST files, you can use the Exchange Management Shell (EMS) PowerShell or a specialized <a href=\"https:\/\/www.stellarinfo.com\/edb-to-pst-converter.php\"> EDB to PST converter tool<\/a>. Below, we will go through these methods in detail, along with their pros and cons.<\/p><h3 class=\"wp-block-heading\">Method 1: Using the Exchange Management Shell (EMS)<\/h3><p>Technically, there isn&rsquo;t a direct way to export mailbox to multiple PST files using Exchange Server native tools. However, as a workaround, you can use the Exchange Management Shell (EMS) PowerShell scripting. For this operation, you can use the <strong><a href=\"https:\/\/www.stellarinfo.com\/article\/new-mailbox-export-request.php\" target=\"_blank\" rel=\"noreferrer noopener\">New<\/a><\/strong><a href=\"https:\/\/www.stellarinfo.com\/article\/new-mailbox-export-request.php\"><strong>-MailboxExportRequest<\/strong><\/a> command. To monitor the operation, you can use the <strong>Get-MailboxExportRequest<\/strong> command.<\/p><p>To use the command, you need to have the right permissions and prepare the location where you will store the PST files. First, you need to set the permissions and roles in the Exchange Server. For this,<\/p><ul class=\"wp-block-list\">\n<li>Open the Exchange Admin Center (EAC) and click on <strong>Permissions<\/strong> and <strong>Admin<\/strong> <strong>roles<\/strong>.<\/li>\n\n\n\n<li>Click on the <strong>+<\/strong> button.<\/li>\n\n\n\n<li>Find <strong>Mailbox Import Export<\/strong> and double-click on it to add it to the list of roles.<\/li>\n\n\n\n<li>Click on the <strong>OK<\/strong> button to save the selection.<\/li>\n\n\n\n<li>Add the user, who will be used to export the data, in the <strong>Members<\/strong> area and click the <strong>Save<\/strong> button.<\/li>\n<\/ul><figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"443\" height=\"180\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2025\/03\/2.png\" alt=\"Choose Mailbox Import Export option\" class=\"wp-image-179620 apply-gradient-on-post-images\" style=\"width:637px;height:auto\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2025\/03\/2.png 443w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2025\/03\/2-300x122.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2025\/03\/2-150x61.png 150w\" sizes=\"auto, (max-width: 443px) 100vw, 443px\" \/><\/figure><p>Once this is complete, the user will have the necessary permissions to run the said commands.<\/p><p>The next step is to create the location to save the exported PST files. With the <strong>New-MailboxExportRequest <\/strong>command, you cannot export to a drive letter. You need to export to a network share, for example \\\\srv01\\pstexport\\mypst.pst. Then, you need to give the right permissions. So, create a folder and share the folder with Full Permissions to the user exporting the mailboxes and the <strong>Exchange<\/strong> <strong>Trusted<\/strong> <strong>Subsystem<\/strong> security group.<\/p><figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"372\" height=\"229\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2025\/03\/1.png\" alt=\"PSTFiles Properties \" class=\"wp-image-179621 apply-gradient-on-post-images\" style=\"width:640px;height:auto\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2025\/03\/1.png 372w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2025\/03\/1-300x185.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2025\/03\/1-150x92.png 150w\" sizes=\"auto, (max-width: 372px) 100vw, 372px\" \/><\/figure><p>Now, you can go ahead with the export. As said, it is a workaround. You need to split the data based on years or months when exporting. The process needs to be done for every mailbox you are exporting.<\/p><p>You can use the <strong>ContentFilter<\/strong> option with the <strong>LT<\/strong> (less than) and <strong>GT<\/strong> (greater than) parameters to create a date range (see the below example).<\/p><pre class=\"wp-block-code command_container\"><code>New-MailboxExportRequest -ContentFilter {(Received -lt '01\/01\/2024') -and (Received -gt '31\/12\/2024')} -Mailbox User1 -Filepath \\\\EX01\\PSTFiles\\User1-2024.pst<\/code><\/pre><p>The above command will export all the emails from 1<sup>st<\/sup> January 2024 till 31<sup>st<\/sup> December 2024. For the previous years, you can change the date ranges and re-run the command.<\/p><p>To monitor the export process, you can use the <a href=\"https:\/\/www.stellarinfo.com\/blog\/use-get-mailboxexportrequest-cmdlet-exchange\/\" target=\"_blank\" rel=\"noreferrer noopener\">Get-MailboxExportRequest<\/a><strong> <\/strong>command. It will show if the export requests are completed, in-progress, or failed.<\/p><p>As you can see, the above process will take a long time as there are multiple steps involved. This will create multiple points of failures and chances of human error. Using scripting, you can mistakenly export the wrong dates or cross export the same data which will lead to duplicate data. Apart from this, there is not much guarantee that the split will work. Moreover, the size may differ and you might end up with PST files bigger than the recommended limit. This will cause more administrative burden.<\/p><h3 class=\"wp-block-heading\">Method 2: Using a Specialized EDB to PST Converter Tool<\/h3><p>To simplify the export process and manage the large mailboxes without any scripting, you can use a specialized EDB to PST converter tool. One such tool is Stellar Converter for EDB that can make the process simple and error-free. Once the tool is installed and opened, you can open online or offline databases. After a quick scan, you will be presented with the entire structure of the databases. Then, you can select the mailboxes to export.<\/p><p>Once the selection is done, you can click on the Save button and choose the Save as PST option. After specifying the location, the tool has an option to split the large mailboxes into smaller PST files. You can also monitor the progress of export.<\/p><p>You can also use the application to export the EDB data directly to a live Exchange Server database and to a Microsoft 365 tenant.<\/p><h2 class=\"wp-block-heading\" id=\"conclusion\">Conclusion<\/h2><p>Large PST files are susceptible to corruption and other issues. So, when exporting large Exchange mailboxes, you can split them into multiple PST files. In this article, we have explained the process to export mailboxes into multiple PST files using the PowerShell commands in <a href=\"https:\/\/learn.microsoft.com\/en-us\/powershell\/exchange\/exchange-management-shell?view=exchange-ps\">Exchange Management Shell (EMS)<\/a>. However, the process is tedious and time-consuming. For quick and easy process, you can use Stellar Converter for EDB. This tool can help you export large Exchange mailboxes to multiple PST files in just a few simple steps. &nbsp;&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When exporting large Exchange mailboxes (over 50 GB in size) to PST,&hellip; <a class=\"more-link\" href=\"https:\/\/www.stellarinfo.com\/blog\/export-large-exchange-mailboxes-to-multiple-pst-files\/\">Continue reading <span class=\"screen-reader-text\">How to Export Large Exchange Mailboxes to Multiple PST Files?<\/span><\/a><\/p>\n","protected":false},"author":95,"featured_media":179687,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[823],"tags":[],"class_list":["post-179617","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-edb-to-pst-converter","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - 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