{"id":77490,"date":"2021-04-14T04:43:47","date_gmt":"2021-04-14T04:43:47","guid":{"rendered":"https:\/\/www.stellarinfo.com\/blog\/?p=77490"},"modified":"2025-08-20T12:16:19","modified_gmt":"2025-08-20T12:16:19","slug":"lotus-notes-archive-file","status":"publish","type":"post","link":"https:\/\/www.stellarinfo.com\/blog\/lotus-notes-archive-file\/","title":{"rendered":"Lotus Notes Archive \u2013 Default Location, Archiving &amp; Unarchiving"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><?xml encoding=\"utf-8\" ?><p>Archiving is an important feature of Lotus Notes as it helps in reducing mailbox size and creating backups. It allows you to copy important emails and other mailbox items to an archived database. Once the archive file is created, you can delete the items from your mailbox and generate free space. You can archive mailbox data of specific days and based on specific parameters to fit your requirements.<\/p><h2 class=\"wp-block-heading\" id=\"why-do-you-need-to-create-lotus-notes-archive-file?\"><strong>Why Do You need to Create Lotus Notes Archive File?<\/strong><\/h2><p>The following are some of the main reasons to archive emails in IBM Lotus Notes:<\/p><ul class=\"wp-block-list\"><li>It creates free space in your mailbox, which is required to save new emails and other incoming items.<\/li><li>It removes mailbox size-related errors.<\/li><li>Lotus Notes archive can serve as a backup of your mailbox.<\/li><li>You can transfer your mailbox from one Lotus Notes-based system to another by using an archive file.<\/li><\/ul><h2 class=\"wp-block-heading\" id=\"what&rsquo;s-the-lotus-notes-archive-file-location?\"><strong>What&rsquo;s the Lotus Notes Archive File Location?<\/strong><\/h2><p>The default IBM Lotus Notes Archive file location is:<\/p><p><em><strong>C:\/Program files\/IBM\/Notes\/Data\/Archive\/archive.nsf<\/strong><\/em><\/p><h2 class=\"wp-block-heading\" id=\"how-to-create-an-ibm-lotus-notes-archive?\"><strong>How to Create an IBM Lotus Notes Archive?<\/strong><\/h2><p>To create an archive file in Lotus Notes, follow these steps:<\/p><ul class=\"wp-block-list\" type=\"1\"><li>Launch IBM Lotus Notes and open the <strong>Actions<\/strong> menu. Select <strong>Archive<\/strong>, and then select <strong>Create Criteria<\/strong>.<\/li><\/ul><div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"364\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/setting-archive-file-criteria-in-lotus-notes-1.gif\" alt=\"setting archive file criteria in lotus notes\" class=\"wp-image-77491 apply-gradient-on-post-images\"><\/figure><\/div><ul class=\"wp-block-list\"><li>In the <strong>Create Archive Criteria<\/strong> window that opens, provide a name for the Lotus Notes Archive criteria.<\/li><li>Select <strong>Enable this criteria<\/strong> checkbox and click the <strong>Selection Criteria<\/strong> button.<\/li><li>Select the folders that you want to archive. Also, select the duration for which you want to archive the mailbox items. Then click <strong>OK<\/strong>.<\/li><\/ul><div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"438\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/selecting-folders-and-duration-for-archiving-2.png\" alt=\"Providing Archive Selection Criteria\" class=\"wp-image-77492 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/selecting-folders-and-duration-for-archiving-2.png 500w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/selecting-folders-and-duration-for-archiving-2-300x263.png 300w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure><\/div><p class=\"has-text-align-center\"><em>Providing Archive Selection Criteria<\/em><\/p><ul class=\"wp-block-list\"><li>Specify the location where you want to save the IBM Lotus Notes Archive file. Also, specify a name for this file.<\/li><li>Open the <strong>Actions<\/strong> tab and go to <strong>Archive &gt; Archive Now<\/strong>.<\/li><li>In the dialog box that opens, select <strong>Yes<\/strong>.<\/li><\/ul><div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"266\" height=\"168\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Archiving-confirmation-dialog-box-3.png\" alt=\"Archiving Dialog Box\" class=\"wp-image-77494 apply-gradient-on-post-images\"><\/figure><\/div><p class=\"has-text-align-center\"><em>Archiving Dialog Box<\/em><\/p><p><strong><em>Note:<\/em><\/strong><em> You can also schedule archiving by opening the <strong>Schedule<\/strong> tab in <strong>Archive Settings <\/strong>and selecting the appropriate options. <\/em><strong><\/strong><\/p><h2 class=\"wp-block-heading\" id=\"how-to-fix-&ldquo;file-does-not-exist&rdquo;-error?\"><strong>How to Fix &ldquo;File does not exist&rdquo; Error?<\/strong><\/h2><p>Sometimes, Lotus Notes users get the following error: &ldquo;File does not exist&rdquo;. This error is usually generated when Lotus Notes can&rsquo;t find an archive file in the expected Lotus Notes archive file location. The application may also generate the error if the archive file is renamed, deleted, or moved to a new location.<\/p><p>To fix the error, follow these steps:<\/p><ul class=\"wp-block-list\" type=\"1\"><li>Note the archive file&rsquo;s provided location by going to <strong>File &gt; Database &gt; properties &gt; Archive Settings- Where do you want these documents archived to<\/strong>.<\/li><li>Go to the archive file folder by using Windows Explorer. Check if the archive is missing or renamed.<\/li><li>Look for the archive file in other locations on the system.<\/li><li>If the file is renamed, then revert the change. If the archive location is changed, then move the file to the correct location.&nbsp;<\/li><\/ul><h2 class=\"wp-block-heading\" id=\"how-to-unarchive-emails-in-ibm-lotus-notes?\"><strong>How to Unarchive Emails in IBM Lotus Notes?<\/strong><\/h2><p>In Lotus Notes, unarchiving refers to extracting mailbox items from a Lotus Notes archive and transferring the same to the original location.<\/p><p>To unarchive emails in Lotus Notes, follow these steps:<\/p><ul class=\"wp-block-list\" type=\"1\"><li>Open Lotus Notes and click <strong>Archived emails<\/strong>.<\/li><li>Select the emails that you want to restore.<\/li><li>Click <strong>return to inbox<\/strong>. The selected emails will be restored to the original folder they were archived from.<\/li><\/ul><h2 class=\"wp-block-heading\" id=\"how-to-open-lotus-notes-archive-in-other-applications?\"><strong>How to Open Lotus Notes Archive in Other Applications?<\/strong><\/h2><p>IBM Lotus Notes archive is a .nsf file that can only be opened in Lotus Notes email client. To open the archive file in another email client, such as Microsoft Outlook, you need to convert the file into an appropriate format.<\/p><p>To open a Lotus Notes archive file or any other Lotus Notes database file in Outlook, you can use <a href=\"https:\/\/www.stellarinfo.com\/nsf-pst-converter.php\" target=\"_blank\" rel=\"noreferrer noopener\">Stellar Converter for NSF<\/a>.<\/p><div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><a href=\"https:\/\/cloud.stellarinfo.com\/StellarConverterforNSF-Corporate-B.exe\"><img decoding=\"async\" class=\"apply-gradient-on-post-images\" src=\"https:\/\/www.stellarinfo.com\/images\/free-download-windows.png\" alt=\"Stellar\"><\/a><\/figure><\/div><p><strong>Stellar Converter for NSF<\/strong> is an advanced utility that can directly <a href=\"https:\/\/www.stellarinfo.com\/blog\/convert-lotus-notes-archive-to-pst\/\" target=\"_blank\" rel=\"noreferrer noopener\">convert Lotus Notes archive file into PST<\/a>, HTML, PDF, and other popular formats. The following are some of the top features of this software:<\/p><ul class=\"wp-block-list\"><li>Converts NSF files to PST directly and safely<\/li><li>Provides complete preview of NSF file before saving the converted data<\/li><li>Converts multiple Lotus Notes archive or other database files (Technician edition)<\/li><li>Directly exports Lotus Notes data to an Office 365 account (Technician edition)<\/li><li>Supports Lotus Notes 10.0.1, 9.0.1, 9.0, 8.5, 8.0.2, 7.0, 6.5, and 6.0 versions<\/li><li>Offers advanced filters for selective conversion<br><\/li><\/ul><ul class=\"wp-block-list\"><li>To convert a Lotus Notes archive file into PST with the software, follow these steps: Launch the software. In the <strong>Select NSF File<\/strong> window, click <strong>Browse<\/strong> and provide the location of the Lotus Notes archive.<\/li><\/ul><figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"544\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Providing-Lotus-Notes-archive-location-in-Stellar-Converter-for-NSF-4-1024x544.png\" alt=\"Browse and provide the location of the Lotus Notes archive\" class=\"wp-image-77496 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Providing-Lotus-Notes-archive-location-in-Stellar-Converter-for-NSF-4-1024x544.png 1024w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Providing-Lotus-Notes-archive-location-in-Stellar-Converter-for-NSF-4-300x159.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Providing-Lotus-Notes-archive-location-in-Stellar-Converter-for-NSF-4-768x408.png 768w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Providing-Lotus-Notes-archive-location-in-Stellar-Converter-for-NSF-4.png 1366w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><ul class=\"wp-block-list\"><li>Click the <strong>Convert<\/strong> button to begin the file conversion process.<\/li><li>Preview the contents of the archive once conversion is completed.<\/li><\/ul><div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Previewing-lotus-notes-archive-mailbox-5-1024x546.png\" alt=\"contents of the archive once conversion is completed\" class=\"wp-image-77497 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Previewing-lotus-notes-archive-mailbox-5-1024x546.png 1024w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Previewing-lotus-notes-archive-mailbox-5-300x160.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Previewing-lotus-notes-archive-mailbox-5-768x409.png 768w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Previewing-lotus-notes-archive-mailbox-5.png 1364w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div><ul class=\"wp-block-list\"><li>Select the folders that you want to save to PST and click the <strong>Save Converted File <\/strong>button on the top-left.<\/li><li>Select <strong>PST<\/strong> from the list of file format options and click <strong>Next<\/strong>.<\/li><\/ul><figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"545\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Selecting-file-format-for-saving-converted-Lotus-Notes-Archive-6-1024x545.png\" alt=\"Select PST from the list of file format options\" class=\"wp-image-77512 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Selecting-file-format-for-saving-converted-Lotus-Notes-Archive-6-1024x545.png 1024w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Selecting-file-format-for-saving-converted-Lotus-Notes-Archive-6-300x160.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Selecting-file-format-for-saving-converted-Lotus-Notes-Archive-6-768x409.png 768w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/04\/Selecting-file-format-for-saving-converted-Lotus-Notes-Archive-6.png 1366w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><p>Provide the location where the converted file will be saved and click <strong>OK<\/strong>. The software will save the file automatically.<\/p><p>You can use Stellar Converter for NSF to convert Lotus Notes archive into PST. Then, you can import this PST into Outlook and access its contents.<\/p><h2 class=\"wp-block-heading\" id=\"conclusion&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\"><strong>Conclusion&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<\/strong><\/h2><p>Like other email clients, Lotus Notes allows the users to export their emails to declutter their mailbox and make space for new emails. This process is called archiving and you can easily do it by following the steps given in this blog post. It must be noted that a Lotus Notes archive file can only be opened in Lotus Notes application. If you want to open your Lotus Notes emails in Outlook, you need to use an <a href=\"https:\/\/www.stellarinfo.com\/email-repair\/nsf-pst-converter.php\" target=\"_blank\" rel=\"noreferrer noopener\">NSF to PST converter<\/a> tool. &nbsp;&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Archiving is an important feature of Lotus Notes as it helps in&hellip; <a class=\"more-link\" href=\"https:\/\/www.stellarinfo.com\/blog\/lotus-notes-archive-file\/\">Continue reading <span class=\"screen-reader-text\">Lotus Notes Archive \u2013 Default Location, Archiving &amp; Unarchiving<\/span><\/a><\/p>\n","protected":false},"author":39,"featured_media":77506,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1538],"tags":[],"class_list":["post-77490","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-nsf-to-pst","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Lotus Notes Archive NSF File - Location, Archiving Create &amp; Unarchiving<\/title>\n<meta name=\"description\" content=\"Know the archive NSF File location, archiving, unarchiving &amp; size. Additionally, you can try the software to open an archive file in MS Outlook.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.stellarinfo.com\/blog\/lotus-notes-archive-file\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Lotus Notes Archive NSF File - Location, Archiving Create &amp; Unarchiving\" \/>\n<meta property=\"og:description\" content=\"Know the archive NSF File location, archiving, unarchiving &amp; size. 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