{"id":80089,"date":"2021-05-22T09:48:31","date_gmt":"2021-05-22T09:48:31","guid":{"rendered":"https:\/\/www.stellarinfo.com\/blog\/?p=80089"},"modified":"2025-08-20T12:15:08","modified_gmt":"2025-08-20T12:15:08","slug":"how-to-export-lotus-notes-email-to-pdf","status":"publish","type":"post","link":"https:\/\/www.stellarinfo.com\/blog\/how-to-export-lotus-notes-email-to-pdf\/","title":{"rendered":"How to Export Lotus Notes Email to PDF"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><?xml encoding=\"utf-8\" ?><p>Lotus Notes is a comprehensive email application that offers many features for email communication. It stores all mailbox items, including emails, contacts, tasks, etc. in NSF files. The NSF file format is proprietary to Lotus Notes, which means that you can&rsquo;t open an NSF file without Lotus Notes.<\/p><p>Many Lotus Notes users convert Lotus Notes to PDF&nbsp;so that they can access certain emails and other mailbox items in other applications, such as Adobe Reader. Some users perform NSF to PDF conversion to create a backup of important emails, especially when migrating from Lotus Notes to another email application.<\/p><h2 class=\"wp-block-heading\" id=\"how-to-save-lotus-notes-email-as-pdf?\"><strong>How to Save Lotus Notes Email as PDF?<\/strong><\/h2><p>There are three ways to export Lotus Notes email to PDF. These are:<\/p><h3 class=\"wp-block-heading\"><strong>1. Using Microsoft Outlook and Outlook Word <\/strong><\/h3><p><strong>To apply this method, follow these steps:<\/strong><\/p><ul class=\"wp-block-list\"><li>Create two new folders with the names <strong>Notes EML Emails <\/strong>and <strong>Notes HTML Emails <\/strong>on your <strong>Desktop<\/strong>.<\/li><li>Select the Lotus Notes emails that you want to save in PDF format. Then drag-and-drop these emails on the <strong>Notes EML Emails <\/strong>folder. &nbsp;&nbsp;<\/li><li>Open the emails stored in <strong>Notes EML Emails <\/strong>in <strong>Outlook<\/strong>.<\/li><li>Open the <strong>File<\/strong>&nbsp;menu in Outlook and click the <strong>Save As<\/strong>&nbsp;option. Then select <strong>HTML<\/strong>&nbsp;from the list of options to save the emails in HTML format.<\/li><li>Save the emails in HTML format in the folder <strong>Notes HTML Emails<\/strong>.<\/li><li>Open the HTML emails in <strong>Microsoft Word<\/strong>. Then go to <strong>File<\/strong>&nbsp;and select <strong>Save As<\/strong>.<\/li><li>Provide a location for saving the emails, and in the <strong>Save as type<\/strong>&nbsp;menu, select <strong>PDF (.pdf)<\/strong>.<\/li><li>Save all emails in PDF one by one.<\/li><\/ul><figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"762\" height=\"480\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/MS-Word-File-Formats-1.png\" alt=\"MS Word File Formats\" class=\"wp-image-80091 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/MS-Word-File-Formats-1.png 762w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/MS-Word-File-Formats-1-300x189.png 300w\" sizes=\"auto, (max-width: 762px) 100vw, 762px\" \/><\/figure><h3 class=\"wp-block-heading\"><strong>2. Using Adobe Acrobat PDFMaker<\/strong><\/h3><p>Adobe PDFMaker is an Acrobat feature that allows you to create PDF files in popular authoring applications, such as MS Office and Lotus Notes in few simple steps. When you install Adobe Acrobat, the PDFMaker function is automatically added to the supported applications in the form of an Adobe PDF menu and PDFMaker toolbar.<\/p><p>To save Lotus Notes email as pdf, use the <strong>Adobe PDF<\/strong>&nbsp;menu in Lotus Notes&rsquo; <strong>Action<\/strong>&nbsp;menu. You can also convert multiple Lotus Notes folders to PDF by going to <strong>Choose Actions &gt; Convert Selected Folders (s) To Adobe PDF<\/strong>. &nbsp;<\/p><p>You can also export Lotus Notes emails by using the PDF toolbar. If this toolbar isn&rsquo;t visible, follow these steps:<\/p><ul class=\"wp-block-list\"><li>In <strong>Lotus Notes<\/strong>, go to <strong>File &gt; Preferences<\/strong>.<\/li><li>In the dialog box that opens, select <strong>Toolbar &gt; Toolbars<\/strong>.<\/li><li>For <strong>Acrobat PDFMaker<\/strong>, select the option <strong>Visible<\/strong>.<\/li><\/ul><h3 class=\"wp-block-heading\"><strong>3. Using Stellar Converter for NSF<\/strong><\/h3><p>Stellar Converter for NSF is an advanced tool that converts Lotus Notes NSF files into different file formats. These include PST, MSG, RTF, HTML, EML, Office 365, and PDF. It&rsquo;s user-friendly, offers many useful features, and makes it easy to convert Lotus Notes to pdf&nbsp;in a few simple steps.<\/p><p>The following are some of the best features of <a href=\"https:\/\/www.stellarinfo.com\/nsf-pst-converter.php\"><u>Stellar Converter for NSF<\/u><\/a>:<\/p><ul class=\"wp-block-list\"><li>Converts NSF files to multiple file formats, including PST, Office 365, EML, RTF, HTML, MSG, and PDF<\/li><li>Previews NSF mailbox items before saving the data<\/li><li>Converts multiple NSF files into PST (Technician edition)<\/li><li>Offers advanced filters for selective NSF conversion<\/li><li>Generates a log report for each conversion session<\/li><\/ul><h2 class=\"wp-block-heading\" id=\"how-to-export-lotus-notes-to-pdf&nbsp;with-stellar-converter-for-nsf?\"><strong>How to Export Lotus Notes to PDF&nbsp;with Stellar Converter for NSF?<\/strong><\/h2><p>To save your Lotus Notes emails in PDF format with the utility, follow these steps:<\/p><ul class=\"wp-block-list\"><li>Launch the software on your system. In the <strong>Save NSF File<\/strong>&nbsp;window that opens, click the <strong>Browse<\/strong>&nbsp;button and provide the NSF file&rsquo;s location. If you don&rsquo;t know the location, click <strong>Find<\/strong>&nbsp;to automate location finding. &nbsp;<\/li><\/ul><figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"544\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Stellar-Converter-for-NSF-Main-Window-2-1024x544.png\" alt=\"Stellar Converter for NSF Main Window\" class=\"wp-image-80092 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Stellar-Converter-for-NSF-Main-Window-2-1024x544.png 1024w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Stellar-Converter-for-NSF-Main-Window-2-300x159.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Stellar-Converter-for-NSF-Main-Window-2-768x408.png 768w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Stellar-Converter-for-NSF-Main-Window-2.png 1366w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><ul class=\"wp-block-list\"><li>Click the <strong>Convert<\/strong>&nbsp;button to initiate the NSF file conversion process. After converting the NSF file, the software will display the file&rsquo;s contents in a three-pane preview window.<\/li><\/ul><figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/NSF-Mailbox-Preview-3-1024x546.png\" alt=\"NSF Mailbox Preview\" class=\"wp-image-80093 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/NSF-Mailbox-Preview-3-1024x546.png 1024w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/NSF-Mailbox-Preview-3-300x160.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/NSF-Mailbox-Preview-3-768x409.png 768w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/NSF-Mailbox-Preview-3.png 1364w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><ul class=\"wp-block-list\"><li>Select the folders that you want to convert. Then click the <strong>Save Converted File<\/strong>&nbsp;button under the <strong>Home<\/strong>&nbsp;tab. Doing this will open a new window in which there are six file format options to choose from.<\/li><\/ul><figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"545\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Format-Options-4-1024x545.png\" alt=\"File Format Options\" class=\"wp-image-80094 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Format-Options-4-1024x545.png 1024w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Format-Options-4-300x160.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Format-Options-4-768x409.png 768w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Format-Options-4.png 1366w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><ul class=\"wp-block-list\"><li>Select the <strong>PDF<\/strong>&nbsp;option and click the <strong>Next<\/strong>&nbsp;button.<\/li><\/ul><ul class=\"wp-block-list\"><li>In the <strong>Choose Destination<\/strong>&nbsp;window that opens, click <strong>Browse<\/strong>&nbsp;to save the data to a specific location when you export Lotus Notes emails to PDF. Then click the <strong>OK<\/strong>&nbsp;button.<\/li><\/ul><figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"544\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Providing-Destination-Folder-5-1024x544.png\" alt=\"Providing Destination Folder\" class=\"wp-image-80095 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Providing-Destination-Folder-5-1024x544.png 1024w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Providing-Destination-Folder-5-300x159.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Providing-Destination-Folder-5-768x408.png 768w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/Providing-Destination-Folder-5.png 1366w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><ul class=\"wp-block-list\"><li>After the software has successfully saved Lotus Notes emails to PDF&nbsp;format, click the <strong>OK<\/strong>&nbsp;button in the alert window.<\/li><\/ul><figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"544\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Saved-Alert-Box-6-1024x544.png\" alt=\"File Saved Alert Box\" class=\"wp-image-80096 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Saved-Alert-Box-6-1024x544.png 1024w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Saved-Alert-Box-6-300x159.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Saved-Alert-Box-6-768x408.png 768w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2021\/05\/File-Saved-Alert-Box-6.png 1366w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><p><strong>Conclusion<\/strong><\/p><p>Converting Lotus Notes emails to PDF files is a challenging task. This is because there is no built-in option in Lotus Notes to export mailbox items in PDF format. However, there are three different ways to convert NSF to PDF, which are explained above. You can pick any of these three options depending on your requirements. For the simplest solution, you can use a dedicated <a href=\"https:\/\/www.stellarinfo.com\/nsf-pst-converter.php\" target=\"_blank\" rel=\"noreferrer noopener\">NSF converter tool<\/a>, such as Stellar Converter for NSF.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Lotus Notes is a comprehensive email application that offers many features for&hellip; <a class=\"more-link\" href=\"https:\/\/www.stellarinfo.com\/blog\/how-to-export-lotus-notes-email-to-pdf\/\">Continue reading <span class=\"screen-reader-text\">How to Export Lotus Notes Email to PDF<\/span><\/a><\/p>\n","protected":false},"author":39,"featured_media":80121,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1538],"tags":[],"class_list":["post-80089","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-nsf-to-pst","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Export Lotus Notes Email to PDF - Stellar<\/title>\n<meta name=\"description\" content=\"Checkout this blog to learn step by step method to export Lotus Notes email to PDF format. 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