{"id":94483,"date":"2022-02-15T12:00:32","date_gmt":"2022-02-15T12:00:32","guid":{"rendered":"https:\/\/www.stellarinfo.com\/blog\/?p=94483"},"modified":"2025-04-30T07:06:24","modified_gmt":"2025-04-30T07:06:24","slug":"open-microsoft-outlook-in-offline-mode","status":"publish","type":"post","link":"https:\/\/www.stellarinfo.com\/blog\/open-microsoft-outlook-in-offline-mode\/","title":{"rendered":"How to Open Microsoft Outlook in Offline Mode?"},"content":{"rendered":"<?xml encoding=\"utf-8\" ?><?xml encoding=\"utf-8\" ?><p>Microsoft Outlook is a popular email client widely used for accessing Exchange and Office 365 email accounts. However, one can also use the Outlook desktop client to access any IMAP or POP3-based email account.<\/p><p>When it comes to adding and configuring an Exchange or Office 365 email account, Outlook offers an exclusive feature called <a href=\"https:\/\/www.stellarinfo.com\/article\/cached-exchange-mode-in-outlook.php\">Cached Exchange Mode<\/a>, also known as Offline Mode. It enables users to access their emails even when the system is offline or the network is unreliable.<\/p><p>The best part is that users never notice a glitch while using Outlook in Offline Mode. This is because the mail items are stored in an Outlook Storage Table or Offline Folder file (.ost) at a default location based on the Outlook and Windows version. To know more, refer to our previous post on <a href=\"https:\/\/www.stellarinfo.com\/article\/find-ost-file-location-easily.php\">OST file location<\/a>.<\/p><p>Below you will learn how to open Microsoft Outlook in Offline Mode and work offline. You will also learn to switch between work offline and online modes in Outlook.<\/p><h2 class=\"wp-block-heading\" id=\"steps-to-open-microsoft-outlook-in-offline-mode\"><strong>Steps to Open Microsoft Outlook in Offline Mode<\/strong><\/h2><p>By default, if you add an Outlook.com, Office 365, or Exchange email account in Outlook, the email profile is set up in the Cached Exchange Mode, and an Offline Folder (OST) file is created. OST stores a synchronized copy of mailbox items on the local computer to access their emails, make changes to Outlook, draft an email or send messages. The changes are stored in the local OST file and synchronized later with the mailbox server when the connectivity is restored.<\/p><p>But if you use a POP3 email account, such as Gmail, in Outlook, the profile isn&rsquo;t set up in Offline Mode. As a result, you need an active connection to continue working with your emails. However, Outlook also provides an option known as Work Offline.<\/p><p>Follow these steps to switch to Offline Mode,<\/p><ul class=\"wp-block-list\">\n<li>Open Outlook and go to <strong>File&gt; Account Settings&gt; Account Settings&hellip;<\/strong><\/li>\n<\/ul><figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"464\" height=\"385\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/account-settings.png\" alt=\"Outlook account settings\" class=\"wp-image-94485 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/account-settings.png 464w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/account-settings-300x249.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/account-settings-380x315.png 380w\" sizes=\"auto, (max-width: 464px) 100vw, 464px\" \/><\/figure><ul class=\"wp-block-list\">\n<li>Select the email you want to switch to offline mode and click<strong> Change<\/strong><\/li>\n<\/ul><figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"615\" height=\"503\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/change-outlook-profile-to-offline-mode.png\" alt=\"Change Outlook profile to Offline Mode\" class=\"wp-image-94486 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/change-outlook-profile-to-offline-mode.png 615w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/change-outlook-profile-to-offline-mode-300x245.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/change-outlook-profile-to-offline-mode-380x311.png 380w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/change-outlook-profile-to-offline-mode-550x450.png 550w\" sizes=\"auto, (max-width: 615px) 100vw, 615px\" \/><\/figure><ul class=\"wp-block-list\">\n<li>If your profile belongs to Exchange or Office 365, Cached Exchange Mode should be enabled. If not, click the Use <strong>Cached Exchange Mode<\/strong> checkbox.<\/li>\n<\/ul><figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"682\" height=\"485\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/enable-use-cached-exchange-mode.png\" alt=\"enable use Cached Exchange Mode\" class=\"wp-image-94487 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/enable-use-cached-exchange-mode.png 682w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/enable-use-cached-exchange-mode-300x213.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/enable-use-cached-exchange-mode-380x270.png 380w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/enable-use-cached-exchange-mode-550x391.png 550w\" sizes=\"auto, (max-width: 682px) 100vw, 682px\" \/><\/figure><ul class=\"wp-block-list\">\n<li>You may also choose how much mail to keep offline in the local OST file. <\/li>\n<\/ul><figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"682\" height=\"485\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/restart-outlook-after-enabling-Cached-exchange-mode.png\" alt=\"restart outlook after enabling cache Exchange Mode\" class=\"wp-image-94488 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/restart-outlook-after-enabling-Cached-exchange-mode.png 682w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/restart-outlook-after-enabling-Cached-exchange-mode-300x213.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/restart-outlook-after-enabling-Cached-exchange-mode-380x270.png 380w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/restart-outlook-after-enabling-Cached-exchange-mode-550x391.png 550w\" sizes=\"auto, (max-width: 682px) 100vw, 682px\" \/><\/figure><ul class=\"wp-block-list\">\n<li>Click<strong> Next&gt; OK<\/strong> and restart Outlook.<\/li>\n<\/ul><p>Your profile is now switched to Offline Mode. This mode is highly recommended for Office 365 and Exchange account users.<\/p><p>Outlook users can also quickly <a href=\"https:\/\/www.stellarinfo.com\/blog\/switch-from-working-offline-to-online-in-outlook\/\">switch between Work Offline and Work Online<\/a> with one click. The steps are as follow,<\/p><ul class=\"wp-block-list\">\n<li>Open Outlook and go to <strong>Send\/Receive<\/strong> tab<\/li>\n\n\n\n<li>Click the <strong>Work Offline<\/strong> option.<\/li>\n<\/ul><figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"913\" height=\"253\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/work-offline-option.png\" alt=\"work offline Outlook option\" class=\"wp-image-94489 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/work-offline-option.png 913w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/work-offline-option-300x83.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/work-offline-option-768x213.png 768w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/work-offline-option-380x105.png 380w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/work-offline-option-550x152.png 550w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/work-offline-option-800x222.png 800w\" sizes=\"auto, (max-width: 913px) 100vw, 913px\" \/><\/figure><p>This will disconnect your Outlook from the mail server, but you can keep working without interruptions.<\/p><p>The difference between <strong>Offline Mode <\/strong>and <strong>Work Offline <\/strong>is that the former allows you to send and receive emails and works on two-way synchronization. The changes are saved locally in the OST file and frequently synced with the mailbox server. Also, this option is only available for Outlook.com, Office 365, and Exchange email accounts. &nbsp;<\/p><p>The latter disconnects from the server and saves changes to the local File. The changes are synced once you go online. This works for all email accounts.<\/p><p>When you enable <strong>Work Offline<\/strong>, a cross icon is displayed on Outlook, and the status bar display working Offline.<\/p><figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"541\" height=\"63\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/outlook-work-offline.png\" alt=\"work offline\" class=\"wp-image-94490 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/outlook-work-offline.png 541w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/outlook-work-offline-300x35.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/outlook-work-offline-380x44.png 380w\" sizes=\"auto, (max-width: 541px) 100vw, 541px\" \/><\/figure><p>To switch back to online mode, click the Work Offline option again. The status should change to connected.<\/p><figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"630\" height=\"65\" src=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/outlook-work-online.png\" alt=\"work online\" class=\"wp-image-94491 apply-gradient-on-post-images\" srcset=\"https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/outlook-work-online.png 630w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/outlook-work-online-300x31.png 300w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/outlook-work-online-380x39.png 380w, https:\/\/www.stellarinfo.com\/blog\/wp-content\/uploads\/2022\/02\/outlook-work-online-550x57.png 550w\" sizes=\"auto, (max-width: 630px) 100vw, 630px\" \/><\/figure><h2 class=\"wp-block-heading\" id=\"conclusion\"><strong>Conclusion<\/strong><\/h2><p>You can open Microsoft Office in offline mode by changing the email account settings. But if you use Exchange, Outlook.com, or Office 365, your profile is already set in Offline Mode unless your organization has set a policy to enable online mode or you have disabled the Offline Mode. While setting up Offline Mode in Outlook, you may choose the number of mail items you want to keep offline. For example, you may choose between 3 days to 24 months.<\/p><p>You can also choose to keep all mail items offline. However, changing the number of mail items to 1 year or more will synchronize a large number of mail items. This can take time and increase local OST file size, which may cause inconsistencies and slow outlook performance. Moreover, your OST may become inaccessible if it exceeds the recommended limit. If space is low on your device and you send\/receive or exchange multiple emails every day, keep 1-month data offline. However, if the OST becomes inaccessible or orphaned, you can always use an <a href=\"https:\/\/www.stellarinfo.com\/convert-ost-to-pst.php\" target=\"_blank\" rel=\"noreferrer noopener\">OST to PST converter tool<\/a>, such as Stellar Converter for OST, to extract email items from your OST and save them to Outlook importable PST format. &nbsp;&nbsp;<\/p><p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft Outlook is a popular email client widely used for accessing Exchange&hellip; <a class=\"more-link\" href=\"https:\/\/www.stellarinfo.com\/blog\/open-microsoft-outlook-in-offline-mode\/\">Continue reading <span class=\"screen-reader-text\">How to Open Microsoft Outlook in Offline Mode?<\/span><\/a><\/p>\n","protected":false},"author":32,"featured_media":94499,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[821],"tags":[2541,2542],"class_list":["post-94483","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-outlook-data-file","tag-open-outlook-in-offline-mode","tag-outlook-open-in-offline-mode","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Open Microsoft Outlook in Offline Mode?<\/title>\n<meta name=\"description\" content=\"Do you want to open Outlook without interne connection? Here&#039;s step by step instructions to work offline in Outlook and switch to Offline.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.stellarinfo.com\/blog\/open-microsoft-outlook-in-offline-mode\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Open Microsoft Outlook in Offline Mode?\" \/>\n<meta property=\"og:description\" content=\"Do you want to open Outlook without interne connection? 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