Many companies with on-premises Exchange Server still make heavy use of Public Folders. The Public Folders are good in consolidating files, archives, and other common data between teams and the company.
Being an Exchange Server administrator, you may pass through one or more major migrations due to limitations or for upgrading to a newer Exchange version. In the case of Exchange Server 2010, you need to upgrade to a newer Exchange version as Exchange 2010 has already reached its end of life. This means that there will be no more fixes, service packs, and most importantly the security.
It is to be noted that both Exchange Server 2010 and Exchange Server 2016 can co-exist. It means that you can have both in the same infrastructure. In this article, we are going to look into the steps to migrate Exchange 2010 Public Folders to Exchange 2016. However, this does not mean that you can easily migrate or move the Public Folders from one database to another like you do with mailboxes. Migrating Public Folders can be a little bit tricky, especially when you are dealing with large folders with massive data.
Procedure to Migrate Public Folders from Exchange 2010 to Exchange 2016
Before you begin, make sure that the Exchange Server 2010 is fully updated, with Exchange Server 2010 SP4 RU8 or later.
You need to download the Public Folders Migration Scripts from the Microsoft Download site, by using the link: https://www.microsoft.com/en-us/download/details.aspx?id=38407.
Now, save the Scripts in your Exchange Server. Usually, I like to create a folder for Scripts under the operating system drive and save all my scripts there. But it is up to you where you want to save the Scripts. Once you are ready, you can start off by preparing the migration.
Open the Exchange Management Shell (EMS) and run the following command to identify all the existing and non-existing Public Folders as you might still have some link to a non-existent folder which you do not want to migrate.
If the above pass the test, then you can start setting up the migration plan for migrating Public Folders from Exchange 2010 to 2016. You can start off by exporting the statistics, using the Export-PublicFolderStatistics.ps1
Next, you need to run the PublicFolderToMailboxMapGenerator.ps1 PowerShell that you’ve downloaded on the Exchange Server 2016.
The MailboxSize parameter denotes the maximum size (in bytes) you want to set for the new Public Folders in the Exchange Server 2016. The ImportFile is the file that you just created with the statistics and the Export File is to be used at a later stage.
The below script, Create-PublicFolderMailboxesForMigration.ps1, will create the destination Public Folders on the Exchange Server 2016.
You need to specify the Map Generator File (as you did in previous command) and the number of concurrent users. This will create all the Public Folders from the Exchange 2010.
The next step is to create the migration batch in the Exchange Server 2016.
In this, the Name would be a name given to the migration. The Server is the Exchange Server 2010 and the Get-Content would be the map generator file you created.
Once this is created, you can start the migration process by using the PowerShell command (as given below).
Once the migration is complete and the Public Folders are marked as Synced in the migration EAC, you can now lock the Public Folders on the Exchange 2010 server to log off users for the final migration push.
This is the procedure to migrate Public Folders from Exchange Server 2010 to Exchange Server 2016.
In an ideal scenario, all will work as it should be. Unfortunately, this is not always the case as in Public Folder you could have issues with the Exchange Server 2010 which may hinder the migration of Public Folders. In case of any issues, Microsoft will not be able to assist you since Exchange 2010 is out of support and end of life. The only solution in such situations is to use Stellar Converter for EDB. The software can open EDB files of any size and of any version of Exchange. The software can migrate Public Folder from Exchange 2010 to Exchange 2016. It can easily export EDB data to PST and other file formats as well as directly to an Exchange Server 2016 or 2019 active database.
Ravi Singh is a Senior Writer at Stellar®. He is an expert Tech Explainer, IoT enthusiast, and a passionate nerd with over 5 years’ experience in technical writing. He writes about Data Recovery, File Repair, Email Migration, Linux, Windows, Mac, and DIY Tech. Ravi spends most of his weekends working with IoT devices and playing games on the Xbox. He is also a solo traveler who loves hiking and exploring new trails.