MS Office File Repair

How to Fix “File Not Loaded Completely” Error in Excel?

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    Summary: You may get the “File not loaded completely" error when opening a large-sized Excel file. Read this post to understand the causes behind this issue and the troubleshooting solutions to fix this Excel error. Also, you’ll get to know about an Excel repair tool that can help fix the issue if the cause is corruption in the Excel file.

    Read full summary

    Several users have reported experiencing the “File not loaded completely” error while opening Excel spreadsheets or when importing CSV file into Excel. This error can occur if the worksheet has crossed the maximum rows and columns limit, i.e., 1048576 rows by 16,386 columns. However, this issue can also occur due to various other reasons. Let’s take a look at the possible causes behind this error.

    Why this Error Occurs?

    The “File not loaded completely” issue can occur due to one of the following reasons:

    • The Excel file you are trying to open is corrupted.
    • The Excel file is too large.
    • The Excel file has crossed the rows limit.
    • Memory issue in your system.

    Methods to Resolve the “File not Loaded Completely” Error

    Following are some methods you can try to fix the Excel file not loaded completely issue.

    Method 1: Try to Import the Spreadsheet into MS Access

    A large-sized Excel file takes time and memory to load. When you try opening a large file, you may get the “file not loaded completely” error. It indicates your file contains unwanted rows and columns. In such a case, you can try importing your spreadsheet into Access. By doing this, you can easily access the rows and columns in the database table, and then remove the extra rows. Follow the steps below to import your spreadsheet into Access:

    • Open a blank database in Access application.
    • Navigate to the External Data tab and then click on the Excel button.
    Open Get Data Excel Spreadsheet Window In Excel
    • In the Get Data-Excel Spreadsheet window, click Browse.
    Click Browse On Get External Data Excel Spreadsheet
    • In the File Open dialog box, select the Excel file (in which you are getting the error) and click Open.
    File Open Dialog Box In File Open Dialog Box
    • Select Import the source data into a new table in the current database and click OK.
    Click Import The Source Data Into A New Table Option
    • In the Import Spreadsheet Wizard window, you’ll see all the rows and columns of your Excel file. Click Next.
    Click Next On Import Spreadsheet Wizard
    • In the dialog box that appears, you can modify the field information (extra columns or rows).
    Modify Info In Import Spreadsheet Wizard
    • Once you performed the changes, click on the Next button.
    • Provide a name to the table.
    Provide Name To Table In Import Spreadsheet Wizard
    • Next, select the option “I would like a wizard to analyze my table after importing the data” (if you want to analyze the data) and click Finish.
    • You will get a dialog box with a message. Click Yes.
      Provide Name To Table In Import Spreadsheet Wizard
    • The Table Analyzer wizard will appear on the screen.
    Table Analyzer Wizard Window
    • Click on the Next button.
    Click Next On Table Analyzer Wizard
    • Follow the instructions of the Table Analyzer wizard.
    • Once you complete all the steps, select “Save import step” and click Close.
    Get External Data Excel Spreadsheet

    Method 2: Split Your Large Excel File

    You may face the Excel file not loaded completely issue when importing a large Excel file. In such a case, you can try splitting your large file into smaller ones. To split the file, you can use VBA codes or the move or copy feature.

    Method 3: Stop Unwanted Processes Running in the Background

    Sometimes, you get the “File not loaded completely” error if you are running multiple files or programs simultaneously. You can check and stop unnecessary background processes in Windows using your system’s Task Manager. Here are the steps:

    • Press the Ctrl+Shift+Esc keys to open the Task Manager window.
    Task Manager Window
    • Navigate to the Processes tab and check the Memory section.
    • You can see the memory consumption of all the applications in your system.
    • Select the unwanted applications and click on End Task.
    End Task In Task Manager

    Now, try to open the Excel file.

    Method 4: Repair your Excel File

    Sometimes, Excel throws the “File not loaded completely” error if it fails to read the data in your file. This might happen if your Excel file is corrupt. You can use the Open and Repair utility in Excel to repair your Excel file. Follow the below steps:

    • In Excel, click the File tab and then click Open.
    • Click Browse to select the desired file.
    • In the Open dialog box, click on the corrupted file.
    • Click on the arrow next to the Open button and then select Open and Repair.
    File Open Dialog Box In File Open Dialog Box
    •  Click on the Repair button.
    Click On Repair Button
    • After repair, you will see a message as shown in the below figure.
    After Repair Excel Completed File Level Validation Message
    • Click Close.

    An Alternative Solution

    If your file gets corrupted, then repairing it using the “Open and Repair” utility is a good option. However, the Open and Repair utility may not work if the file is severely damaged or corrupted. In such a case, you can use a professional Excel repair tool, such as Stellar Repair for Excel. This tool is primarily designed to repair inaccessible or corrupted Excel files. It can effectively work even if your file is too large or severely damaged. It can recover all the data from the corrupted Excel file without impacting its actual format. The software supports Excel files of almost all Excel versions.


    The File not loaded completely issue in Excel may occur due to numerous reasons. Try the troubleshooting methods listed above to resolve the issue. If the Excel file is corrupt, then you can try repairing your file using the Open and Repair tool. However, it can fix only minor corruption issues. If your file is severely corrupted, then use Stellar Repair for Excel. The software offers you the safest way to repair your Excel file without making any changes in the formatting. You can download the free trial version of the software today to scan and preview the Excel file.

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    About The Author

    Monika Dadool linkdin

    Monika Dadool is a Technical content writer at Stellar who writes about QuickBooks, Sage50, MySQL Database, Active Directory, e-mail recovery, Microsoft365, Pattern Recognition, and Machine learning. She loves researching, exploring new technology, and Developing engaging technical blogs that help organizations or Database Administrators fix multiple issues. When she isn’t creating content, she is busy on social media platforms, watching web series, reading books, and searching for food recipes.

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