OST to PST Converter

How to Transfer Outlook Data to a New Computer?


Table of Content

    Summary: Moving Outlook data files, such as .OST or . PST from one computer to another is quite easy and does not require much effort when you have access to your Outlook profile. The situation becomes complex when the Outlook profile is damaged or deleted/disabled from the Exchange Server. In such cases, the Outlook data file enters the orphaned stage and turns inaccessible. In this blog, we have explained the step-by-step procedure to convert and transfer Outlook data from an OST or PST file to a new computer. We have also mentioned an OST to PST converter tool to extract and transfer Outlook data, such as email, contacts, calendar, notes, tasks, etc., from an inaccessible or orphaned Outlook OST and PST data files to a new computer with ease.

    Read full summary

    There are many situations where you may want to move Outlook data, such as emails, contacts, attachments, notes, calendar items, tasks, etc., to another computer. For instance,

    • You have received or bought a new computer and want to move your Outlook data from your current system to this new computer running Microsoft Outlook.
    • You are using Outlook to access your Hosted Server account or Gmail or Exchange account and want to move the mailbox data from Gmail or Exchange mailbox to another Outlook, Exchange, or Office 365 account.
    • You want to move Outlook data from Outlook for Windows to Outlook for Mac.
    • To create Outlook data backups as there is no option to create automatic backups in Outlook.

    You can export the mailbox items from Outlook using the Outlook Import Export wizard. All the mailbox data, such as emails, contacts, attachments, etc., are exported and saved on your computer in a .pst file format, which you can move or transfer to other computer and Import via Outlook Import Export wizard. PST files can also be imported into Office 365 and Microsoft Exchange Server.

    However, if you can’t access the Outlook account or Outlook Import Export wizard due to a problem with Outlook profile or Outlook data file (OST or PST), you can’t export the mailbox items.

    To transfer Outlook 2007, 2010, 2013, 2016, or 2019 data or emails from an inaccessible or orphaned Outlook OST file to a new computer, you need to convert the inaccessible offline Outlook data file to accessible PST file format.

    Steps to Transfer Outlook Data to a New Computer

    Let us understand the systematic approach to migrate and Import Offline OST file (OST/ PST) from one computer to another. For convenience and to make the process easier, we have divided the entire process to transfer Outlook data to another computer into four steps:

    Step 1: Convert and export mailbox items from Outlook or Offline data file (OST)

    Step 2: Transfer PST file to the new computer

    Step 3: Create a new Outlook profile on a new computer

    Step 4: Import the converted PST into the Outlook profile on the new computer

    By following these steps, you can

    • Transfer Outlook 2007, 2010, 2013, 2016, or 2019 data to a new computer.
    • Transfer Outlook data and settings to your new computer.
    • Transfer Outlook calendar items, attachments, contacts, etc., to another computer.
    • Move mail items from Outlook 365 to a new computer.
    • Move personal folders from one Outlook to another.

    NOTE1: Folder properties, Outlook settings, etc., are not preserved while exporting the data. Only the mailbox content is saved to the exported PST file.

    NOTE2: You can’t access or use Outlook’s Import and Export Wizard if the Outlook profile is disconnected from the server, damaged, or belongs to a disabled/deleted mailbox. In such cases, the Outlook data file becomes inaccessible. However, you can use an OST to PST converter software, such as Stellar Converter for OST, to convert inaccessible and orphaned Outlook OST or PST files to a new PST file. You may also export the converted mailbox items from inaccessible Outlook data files directly to an existing Outlook profile, Office 365, or live Exchange account. The software also helps convert encrypted Outlook offline data files (.ost) into PST.

    To know the step-by-step process for converting OST file to PST using the software, read How to Convert OST File into Outlook PST file?

    Free Download For Windows

    Step 1: Export Outlook Mailbox Mails and Other Items to PST

    Considering your Outlook account is active and in sync with the mailbox server and local Outlook data file (OST or PST), you can export the mailbox items and take a backup of Outlook emails, contacts, calendar, notes, tasks, settings, etc., to PST file using Outlook’s in-built Import and Export wizard.

    The steps to export mail items to PST via Outlook Import Export Wizard are as follows:

    Export Outlook Items to PST in Outlook 2013, 2016 and 2019

    • To open the Outlook Import Export wizard in Outlook 2013, 2016, and 2019, go to File > Open & Export > Import/Export.
    Import Export PST File
    • From the Import and Export Wizard window, select Export to a file and then click Next.
    Export to a File
    • When Export to a file window opens, select Outlook Data File (.pst) and click Next.
    • Select the mailbox folders and mailbox items that you want to export. Also, check the ‘Include subfolders’ checkbox and then click Next.
    Select Email Folder
    • Click on the ‘Browse’ button to select a location to save the PST file. You can also select an existing PST file to export the mailbox data.

    Note: You can also connect a USB media or external hard drive to the computer and select it as a save location for the PST file. This helps move the file to a new computer.

    • Once the process is completed, click ‘Finish. Then, click ‘OK’ with or without entering the password.

    Export Outlook Data to PST in Outlook 2010

    • In Outlook 2010, click on the File > Info and then select Options.
    Outlook 2010
    • Click ‘Advanced’ and then click on the ‘Export’ button to open the Import Export wizard.
    Export Pst Outlook 2010
    • Select ‘Export to a file’ and click ‘Next.’
    export to a file
    • Select‘Outlook Data File (.pst)’ from the options and click ‘Next.
    Export outlook data file
    • Select the email address and check the ‘Include subfolders’ checkbox to export all mail items. Click ‘Next.
    export outlook data file
    • Click ‘Browse’ to choose save location, enter a file name, and click ‘OK.’ You may export a new PST file or append the data to an existing PST file.
    Browse to save .pst file
    •  Click ‘Finish.’ You will be prompted to enter a password to protect the exported PST file. You may enter a password or click ‘OK’ without entering the password to export the Outlook data to the .pst file.

    Export Outlook Items to PST in Outlook 2007

    • In Outlook 2007, click ‘File’ and choose ‘Import and Export….
    Outlook 2007 export pst
    • Select the ‘Export to a file’ option and click ‘Next.’
    export to a file
    • Choose ‘Personal File Folder (.pst)’ from the options and click ‘Next.’
    • Select the email account and tick the ‘Include subfolders’ option. Click ‘Next.’
    • Click ‘Browse’ to choose a save location, enter a file name, and click ‘OK.’ You may get a prompt to enter the password if you are exporting to a password-protected PST or a new PST.
    Create microsoft personal folder
    • Click ‘OK.’

    This will export and save all the emails and other mailbox data, including attachments, from the Outlook data file to a portable PST file.

    Important Note: The Import Export wizard exports the Outlook data from the local cache (OST or PST). Thus, it exports the mail items stored in the local Outlook data file, which contains data from the past 12 months. To export all data, disable Cached Exchange Mode in Outlook.

    Step 2: Copy Outlook Data File to New Computer

    After converting the Outlook mailbox data from the OST file to the PST file, transfer the converted Outlook PST data file to a new computer. To do so, copy the converted PST file to any external storage media, connect this storage media to a new computer, and then copy the PST file on the computer’s hard drive.

    However, if you could not export Outlook data via Import Export wizard, follow these steps to locate and convert the original Outlook data file using Stellar Converter for OST software.

    • Download, install, and launch Stellar Converter for OST on your Windows PC.
    Free download for windows
    • The software automatically displays all Outlook data files from the default location. Select the Outlook data file you want to convert.
    Initial Screen of Stellar converter for OST
    • You may also click ‘Choose Location’ to browse and select Outlook data file stored in a different location.
    Browse or find OST file

    Note: By default, the Outlook data file is stored in C:\Users\YourUserName\AppData\Local\Microsoft\Outlook\ folder. However, the location may vary based on the Outlook and Windows version and edition. For more details, refer to our guide to Locate the OST file .

    • After selecting the Outlook data file, click ‘Convert.’
    Scanning Outlook data file OST
    • After the conversion, the software displays all mail items from inaccessible Outlook data files. You can click on a mail item to see its detailed preview.
    • Select the mail items from the converted Outlook data file and click ‘Save Converted File.

    Note: The free demo version allows you to preview unlimited mail items and save up to 20 items per folder. To save all mail items, activate the software using a valid activation key.

    Select PST file option
    • Choose ‘PST’ from the option and then click ‘Browse’ to choose a save location.
    • Click ‘OK’ to save the converted Outlook items into a new PST file.

    Copy this converted PST file to your new computer where you want to transfer the Outlook data.

    Step 3: Set up a Profile to Transfer Outlook Data on New Computer (Optional)

    Skip this step if you want to import the PST file into an existing Outlook profile on a new computer. However, you may create a new Outlook profile on your computer to import or access the converted PST file.

    The steps are as follows:

    • Press Windows + R, type Outlook.exe /manageprofiles.
    • Click ‘Add’ and then enter a profile name.
    • Now provide account information and credentials to log in.
    • Select Existing Outlook Data File and then browse to select the PST file you transferred to your computer.
    Manually Add Email Account
    How to Convert OST File into Outlook PST file
    • Click ‘Next‘ and then ‘Finish‘.

    Step 4: Transfer Outlook Data to Your New or Existing Outlook Profile on another Computer

    After moving the PST file exported via Outlook Import Export wizard or converted using Stellar Converter for OST on a new computer, you can import this PST into Outlook.

    First, ensure that MS Outlook is installed on the machine. Now, follow the given steps to import PST into Outlook.

    In MS Outlook 2013, 2016, or 2019

    • Click File Open & Export > Import/Export to open the Import/Export wizard.
    Import Export Outlook 2013 Later
    • Select Import from another program or file and click Next.
    Import From Another Program or File
    • Select Outlook Data File (.pst) and click Next.
    • Click Browse to select the .pst file that you transferred and choose desired options. Then click Next.
    Select PST File
    • Enter the password, if prompted, and then click OK.
    • Select the mailbox folder where you want to import the mail items and then click ‘Finish‘.
    Select Email Account
    • Outlook will import the mail items into your .pst file.

    In MS Outlook 2010

    • Click on the File > Open > Import.
    import pst outlook 2010
    • In the Import & Export wizard that appears, select Import from another program or file and click Next.
    import from another program file
    • Click on Outlook Data File (.pst) and then click Next.
    Select outlook data file
    • Click on Browse to navigate to the PST file location.
    • Under the Options section, select Do not import duplicates. You can select the appropriate option if you want Outlook to replace or replicate already existing items in Outlook.
    • Click Next.
    • Select folders that you need to import or select at the top of the hierarchy to select all the folders in the PST file.
    • Click on Finish to complete the import procedure.

    In MS Outlook 2007

    • Click on the File tab.
    • Next, click on the Import and Export option.
    MS Outlook 2007
    • Select Import from another program or file and click Next.
    • Click on Personal Folder File (.pst) and click Next.
    Select personal folder file pst
    • Specify the name and path for the PST that needs to be imported and click on Next.
    • Then, select the folder you need to import or click on the top of the hierarchy to select the entire PST.
    • Click Finish.

    You may also open and access the PST file directly in Outlook on a new computer without importing. For this,

    • Open Outlook and go to File > Info > Account Settings > Account Settings.
    • Click the Data Files tab and then click ‘Add.
    • Select the PST file and click ‘OK.
    • Give this PST file a new name and then click OK.
    • Restart Outlook.

    Or you can go to File > Open and select the PST file to open and access all mail items, such as emails, calendar, contacts, notes, tasks, etc., on a new computer.

    Transfer Outlook Data to Outlook for Mac

    Follow these steps to import the PST file into your Outlook for Mac profile:

    • Click File > Import…
    import the PST file into your Outlook for Mac profile
    • Select Outlook for Windows Data File (.pst) option in Outlook for Mac 2011 or Outlook for Windows archive file (.pst) in newer versions and click Continue.
    Importing PST Outlook Mac
    Outlook For Mac PST Import
    • Select the PST file and then click Import.
    • This will import the PST file into your Outlook for Mac profile. Click Finish, once it completes.

    You can view the transferred Outlook data and emails under On My Computer in the navigation pane.

    Conclusion

    Unlike PST, there is no direct way to transfer Outlook OST or cache Exchange mailbox data to a new computer. Instead, you need to first convert the OST to PST using the Outlook Import and Export wizard or a third-party OST converter tool, such as Stellar Converter for OST. The software can also convert orphaned or inaccessible Offline Outlook data file (.ost or .pst) files to new PST. This professional converter tool can export encrypted Offline OST files to PST in an error-free manner. Once the offline OSt file is converted to PST, you can quickly transfer Outlook data to a new computer and import the PST file into any Outlook account or profile.

    Stellar Converter for OST Rating by MVP:

    Edward MVP
    Review by Edward

    Was this article helpful?

    No NO

    About The Author

    Eric Simson linkdin

    Eric Simson is an Email Platform Consultant and is associated with Stellar Data Recovery from last 6 years. He writes about the latest technology tips and provides custom solutions related to MS Outlook, MS Exchange Server, Office 365, and many other Email Clients & Servers.

    32 comments

    1. I had to copy the OST file manually(outlook 2010) user could not log in to the domain. I copied file by copy and paste on a flash drive while logging as admin of the old pc. On new pc which is windows 10 and outlook version is 2019. While setting up it ran into issues. I finally created a profile and pointed to the outlook files folder which I created under documents. I see the size of the file as 15GB but in outlook, only 21,000 items are appearing.

      Most of the old emails have not downloaded.

      I did not use any softare to create ost file. Please advise.

      Thanks, B

    2. Hi,

      Thanks for your information.

      I’m most of the time using Outlook on my PC. However, there are situations where I’m traveling for an extended period. What I have done so far with Outlook 2013, is just copied the .pst file from my PC to the Laptop and coming back home, copied the Laptop .pst file back onto the PC. This so far was an easy and straight forward way in keeping up with my mail.

      As far as I can see, this procedure always worked without a problem. So I’m wondering if I miss something? Might my way of doing copy/paste for the .pst file be a problem for office 2019?

      Thank you so much for your reply.

      EK

      1. Hi,

        Please do any manual operations carefully to avoid any bad outcome in Outlook. Please follow the steps as mentioned the above.

        You can also contact our support team for a better understanding.

    3. Hi,

      Thank’s for the insight. Finally, I get a clearer view about moving Outlook, and their related NST, OST, and PST.

      Back in POP3 times, it sounded easier somehow to migrate mailboxes within an organization.

      I still have a question!

      My organizational outlook clients all use exchange by now, plus a few O365 accounts and some legacy users still at POP3.

      But I’m going through a major hardware upgrade.

      As I see, if everybody is using exchange, I don’t need to worry about backing up OST and NST, because my new client will sync everything from the online exch server.

      Am I right?

      Again ty for the article.
      N.C.

      1. But, you should also take backup of offline folders to avoid last minute rush during Exchange Shutdown or bulk migration.

    4. Hello,

      I wanna ask you about this transfer data outlook.

      I have an old laptop and this laptop was installed by outlook 2013 and now, I want to transfer data from my old laptop to my new laptop, my new laptop is installed by outlook 365 version.

      how the step can I apply to my laptop? so I can transfer my outlook data.

      is it same with your step in above?

      thanks before, any help would be nice 🙂

      1. Try the steps mentioned above.

        If still, you face any trouble, then drop a message here. We are ready to help you 24*5 (Mon-Fri).

    5. OMG!

      Very easy EMAIL transfer tool for bringing emails, contacts, attachments from old Windows 7 PC to a new machine.

    6. I did all things easily in a single click. Your free tutorial gave me 100% support to perform all steps without any error.

    Leave a comment

    Your email address will not be published. Required fields are marked *

    Image Captcha
    Refresh Image Captcha

    Enter Captcha Here :

    Related Posts

    WHY STELLAR® IS GLOBAL LEADER

    Why Choose Stellar?

    • 0M+

      Customers

    • 0+

      Years of Excellence

    • 0+

      R&D Engineers

    • 0+

      Countries

    • 0+

      PARTNERS

    • 0+

      Awards Received