Summary: In this post, we have explained the archiving process in IBM Lotus Notes. We have listed the reasons why you need to create a Lotus Notes archive file. We have also provided the default NSF archive location, steps to create Lotus Notes archive, and how to unarchive. Additionally, we have provided a software program (download it below) to open an archive file in other applications, such as Outlook.
Archiving is an important feature of Lotus Notes as it helps in reducing mailbox size and creating backups. It allows you to copy important emails and other mailbox items to an archived database. Once the archive file is created, you can delete the items from your mailbox and generate free space. You can archive mailbox data of specific days and based on specific parameters to fit your requirements.
Contents
The following are some of the main reasons to archive emails in IBM Lotus Notes:
The default IBM Lotus Notes Archive file location is:
C:/Program files/IBM/Notes/Data/Archive/archive.nsf
To create an archive file in Lotus Notes, follow these steps:
Providing Archive Selection Criteria
Archiving Dialog Box
Note: You can also schedule archiving by opening the Schedule tab in Archive Settings and selecting the appropriate options.
Sometimes, Lotus Notes users get the following error: “File does not exist”. This error is usually generated when Lotus Notes can’t find an archive file in the expected Lotus Notes archive file location. The application may also generate the error if the archive file is renamed, deleted, or moved to a new location.
To fix the error, follow these steps:
In Lotus Notes, unarchiving refers to extracting mailbox items from a Lotus Notes archive and transferring the same to the original location.
To unarchive emails in Lotus Notes, follow these steps:
IBM Lotus Notes archive is a .nsf file that can only be opened in Lotus Notes email client. To open the archive file in another email client, such as Microsoft Outlook, you need to convert the file into an appropriate format.
To open a Lotus Notes archive file or any other Lotus Notes database file in Outlook, you can use Stellar Converter for NSF.
Stellar Converter for NSF is an advanced utility that can directly convert Lotus Notes archive file into PST, HTML, PDF, and other popular formats. The following are some of the top features of this software:
Provide the location where the converted file will be saved and click OK. The software will save the file automatically.
You can use Stellar Converter for NSF to convert Lotus Notes archive into PST. Then, you can import this PST into Outlook and access its contents.
Like other email clients, Lotus Notes allows the users to export their emails to declutter their mailbox and make space for new emails. This process is called archiving and you can easily do it by following the steps given in this blog post. It must be noted that a Lotus Notes archive file can only be opened in Lotus Notes application. If you want to open your Lotus Notes emails in Outlook, you need to use an NSF to PST converter tool.
Abhinav Sethi is a Senior Writer at Stellar. He writes articles, blog posts, knowledge-bases, case studies, etc. for different technologies. He also has a keen interest in digital forensics and helps forward-thinking companies fight different threats with apt solutions.
