It is easy to work with Microsoft Excel but sometimes, the application may create issues thereby hampering the smooth functioning of the workbook. One such issue is “unable to Save Excel Workbook”.
Instance 1: In an organization, users connected to one of the servers (Windows 2008 R2) using Citrix – a Terminal Server configured with Windows 2008 R2 –and accessed their data through a File Server, also configured with Windows 2008R2. Since the connectivity to Shared Drive was established through a Terminal server, any conflict amongst the server configuration may create conflict in shared file.
This issue was discussed at length at one of the Tech Forums, where the users were unable to access their workbooks stored on the shared drive. The File menu did not work. As a result, the users were forced to save the workbook by creating quick access shortcut or locally on desktop. In many cases, the saving option was ruled out completely.
Instance 2: A similar problem was reported, wherein the users received an error when saving an Excel workbook after inserting a chart in an existing workbook (previously saved) or copying values from an existing workbook. A system is configured with Windows 7 and Microsoft Office 10 configuration. The issue arises when the user is unable to save the changes after editing in a saved spreadsheet. The following message displays on the screen:
Further, if the user clicks ‘Continue’, the following error message is received:
“Excel encountered errors during save. However, Excel was able to minimally save your file to <file name>.”
Note: This issue impacts build Version 1707 (Build 8326.2086) and later, and also only occurs with files that are stored locally, such as on the desktop. This problem does not occur if you manually enter values or insert a chart in a newly created workbook.
There may be an issue with the Build version or the Registry Values settings may not be appropriate, which does not allow the Excel workbooks to save.
But, before starting to resolve the issue, verify the following:
Once verified, look for a healthy and restorable backup. If backup is missing, resolve the issue of “Unable to open Excel File” with manual settings on local system or through a reliable Excel repair software.
Method 1: Modify Registry Entries
If multiple users are unable to access their workbooks stored on the shared drive and facing unable to save Excel file problem (see Instance 1 above), then follow the below steps:
Method 2: Try Google Uploads
If the user is unable to save the changes after editing in a locally saved spreadsheet (see Instance 2 above), then follow these steps:
Method 3: Resolve manually with Open and Repair
If the Excel file is found to have corruption, try out the Excel Open and Repair utility:
The Open and Repair utility is not competitive enough and may not fix corruption in severely corrupted files. Hence, if you are unable to save Excel workbook after applying the manual methods, then you can search for a useful software-based repair utility.
Method 4: Excel file repair software:
Specifically meant to resolve Excel file corruption.
Stellar Repair for Excel helps you to repair every single object including charts, tables, their formatting, shared formulae and rules and more.
See the working of the software which has been declared as a tool that provides 100% integrity and precision.
The Excel repair software takes care to save the repaired data in a new file to minimize the chances of further corruption.
‘Unable to save Excel file’ is a generic problem that may appear due to various reasons. In this blog post, we presented some of the actual instances reported by users on community forums.
Windows updates, the Build versions, the Service Packs of the local systems and those on network drive must be either similar or in sync with each other. Any deviation may cause issues in accessing or saving the Microsoft files, as reported in Instance 1 is caused where user is unable to save Microsoft Excel file on the Network Drive. In case, the user is unable to save the file on network drive then the problem lies with the Registry value.
Another case is when the users receive an error while saving an Excel workbook after they insert a chart in an existing workbook or copying values from an existing workbook. This issue is known to affect build Version 1707 (Build 8326.2086) and later, and only occurs with locally stored files.
When a user is unable to save a specific Excel file, then the problem can be resolved using the manual methods or the software based utility. The mode of repair depends upon the level of corruption in Excel file.
Hence, it is suggested to analyze the nature of the problem and decide an appropriate resolution method.
Priyanka is a technology expert working for key technology domains that revolve around Data Recovery and related software's. She got expertise on related subjects like SQL Database, Access Database, QuickBooks, and Microsoft Excel. Loves to write on different technology and data recovery subjects on regular basis. Technology freak who always found exploring neo-tech subjects, when not writing, research is something that keeps her going in life.
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