Exchange administrators often need to export mailboxes from Exchange database (EDB) files to PST format. The most common reason for doing so is to extract data from Offline EDB files and access it with MS Outlook. But performing this export has traditionally been a tedious task involving quite a lot of time and utmost care. In this post, we have mentioned the step-by-step procedure to export Exchange 2013 mailboxes to PST by using the Exchange Management Shell (PowerShell Commands) and Exchange Admin Center.
In Exchange versions before 2010, administrators had to rely on third-party utilities like ExMerge to import/export EDB to PST. However, with release of Exchange Server 2010 SP1 & onwards, new PowerShell cmdlets such as New-MailboxImportRequest and New-MailboxExportRequest were introduced to perform various import/export procedures. Further enhancements were made to these cmdlets over the years. In Exchange 2013, they have been extended and their usability has vastly improved.
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This article covers the steps to export Exchange 2013 mailboxes to PST by using the New-MailboxExportRequest cmdlet in Exchange Management Shell (EMS) and the Exchange Admin Center (EAC)..
Steps to Export Exchange 2013 Mailbox to PST by using EMS(PowerShell Commands)
To export mailbox to PST, following conditions must be met.
The account with which the export will be performed should have permission to Mailbox Import/Export request
User should have access to the network location to save PST file. User must know the complete UNC path. For example, \\PCName111\C$\PST\tstmail.pst
Exchange 2013 mailbox, to be exported, must exist in the Exchange database (EDB)
Step 1: Assign Permission Rights
You must assign required rights to the user account which you will use to perform the Exchange 2013 mailbox export to PST format. Contrary to perception, even the admin account doesn’t have the rights to perform these operations by default. Thus, type the following PowerShell Command in PowerShell to assign requisite rights to the user account.
Here ‘User Exporter‘ is the name of the account to which the rights are given.
Alternatively, you may also assign these rights to the AD group and make things more convenient. In this way, whenever the rights are to be given to a user account, that account only needs to be added to this group. If you wish to do the same, enter the following command in the PowerShell window
You can further customize the command as per your need. For example, to export all emails received after 1st January 2017 with the keywords “London” and “MSProject”, you can execute the following commands,
After creating PST export request from the EMS, you can check the status by executing following command,
Steps to Export Exchange 2013 Mailboxes to PST by Using EAC
You may use the Exchange Admin Center to request PST export for selected mailbox in Exchange 2013. It’s GUI based and easy to execute. However, you can’t filter content or include/exclude folders from the PST export request.
Follow the given steps,
Open EAC and login as administrator
Then navigate to Recipients > Mailboxesand click on More options
Select Export to a PST file option from the dropdown
In Export to a .pst file wizard, browse and choose the mailbox you want to export to PST and select the appropriate options to export only the contents of this mailbox or mailbox’s archive
Click Next and enter the UNC path (shared folder path on network) with file name of the .pst file. You can enter any name
Click Next and browse to select your user account. Exchange will mail you when mailbox export to PST is finished
Click ‘Finish’ to start PST export on Exchange 2013 mailbox server
So that is the detailed process to export Exchange 2013 mailboxes to PST format by using the PowerShell Command and Exchange Admin Center (EAC). In EMS, you need to execute PowerShell cmdlets that require some form of technical expertise to handle. If you make even a simple mistake as a spell-error while executing commands, the results could be disastrous including data loss. In such cases, you should rely on EAC. However, EAC limits export options. Also, when you don’t have access to the permissions required to export the mailboxes to PST.
In such cases, you should use a trustworthy automated EDB to PST conversion tool such as Stellar Converter for EDB. This tool converts all or selected items within the EDB to PST format accurately and in minimum time. It also shows preview of the mail items after the EDB scan and lets you filter, choose and export selected mail items from the listed mailboxes. Further, it can export mailboxes to PST from both online and offline EDBs.