Summary: This blog discusses the significance of running the Verify Data utility in QuickBooks to check for corruption errors and data damage in the QuickBooks data file. It also shows how to run the Verify Data tool. Further, it suggests the ways to fix corrupted data and restore it to its original, intact form. You can use the File Doctor Tool to fix the data damage, restore the backup file (QBB) to get back data, or use a QuickBooks file repair tool to repair and restore corrupt QBW file data.
A large QuickBooks data file is susceptible to corruption that can render the data in it inaccessible. QB data can also turn inaccessible and get damaged due to faulty hardware, network issues, malware attacks, etc. This is why it is important to verify QuickBooks data periodically to ensure it is intact and is not damaged in any way.
QuickBooks provides a built-in ‘Verify Data’ utility to check if the QuickBooks database is in good order and is not corrupted. Essentially, the utility helps find data issues in the company file (QBW) file, such as:
Follow these steps to perform data verification:
Note: If you are using QB in multi-user mode, ensure to switch it back to a single-user mode before implementing the following steps.
Do the following to rebuild the QB data file and fix data damage:
Once the rebuild process is complete, run the ‘Verify Data’ tool again to check for remaining corrupted data. If the data is still corrupt, you will need to restore it.
Use the methods in the given sequence below to restore the QB file:
QuickBooks File Doctor can help fix any network or other issues preventing a company file from opening. It helps fix errors, such as H202, H303, -6150, -6147, etc., causing data damage in the QBW file. The File Doctor tool is available in the QuickBooks Tool Hub. Refer to this link to learn how to use the tool to fix a company file.
If repairing the company file using the file doctor fails, restore the file from the most recent backup file. For this, click the File tab in your QB program and then click Restore. Read this blog for detailed steps on restoring a QB data file from local backup.
Use a QB file repair tool, like Stellar Repair for QuickBooks® to repair any corruption error in the company file (QBW). It also supports recovery of QBW file data from the backup file (QBB). The software supports the latest QB version 2022 till 2007. You can use the software to repair a severely corrupted company file of QuickBooks® Enterprise, Pro Desktop, and Premier Editions.
It is essential to run the ‘Verify Data’ utility on a QuickBooks company file to ensure data integrity. If the utility finds any data damage, you can rebuild the QB data using the steps discussed in this blog. If this doesn’t work, restore the latest backup file. If rebuild fails, try repairing the corrupted QuickBooks file using the File Doctor tool or a professional QuickBooks® file repair tool.
Charanjeet is a Technical Content Writer at Stellar®who specializes in writing about databases, e-mail recovery, and e-mail migration solutions. She loves researching and developing content that helps database administrators, organizations and novices to fix multiple problems related to MS SQL and MySQL databases and Microsoft Exchange.