Email Repair

Outlook Repair Tool Keeps Crashing. What Can I Do?

Author: Charanjeet Kaur | Updated on October 16, 2020 | Email Repair | Outlook PST File Error | 8 min read

Summary1: Microsoft Outlook Inbox Repair Tool, used to repair corrupt Outlook Data files, may sometimes freezes or crashes while fixing corruption in files. This article describes reasons behind'Outlook Repair Tool keeps crashing' problem.Also, it mentions solutions to resolve the problem manually and by using a professional Outlook Repair Tool.

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Table of Contents

Occurrences of Outlook Repair Tool Crashes

Why the Outlook Repair Tool Keeps Crashing?

What Can You Do If the Outlook Repair Tool Crashes?

Microsoft Outlook provides a built-in repair utility, Inbox Repair tool (SCANPST.EXE), to diagnose and repair corrupt Personal Folders (.pst) and Outlook Offline Data (.ost) files. However, users have reported that the Outlook Repair Tool crashes (i.e. freezes or stops responding) when trying to fix PST file corruption

Occurrences of Outlook Repair Tool Crashes

Let's look at some user instances:

Occurrence 1: Outlook Repair Tool crashed after checking the folder structure

In this instance, a user copied the corrupt PST to a different machinewhen he received MicrosoftOutlook Inbox Repair tool error. Once the PST file was copied, heran the repair tool.After completing all the phases, SCANPST returned a message saying that the tool failed to complete the task. On checking the rebuild process LOG, it shows that the repair process was completed up to the point of checking the folder structure. But, thenthe repair tool crashed without further explanation.

Occurrence 2: Outlook Repair Tool crashes after saving backup and before repair

In this instance, a user reported that he ran SCANPST.EXE twice to repair his Outlook 2007 application. But, the tool was only able to create backup and then the Microsoft Outlook inbox repair tool not responding error pops up

Why the Outlook Repair Tool Keeps Crashing?

Some reasons why the Outlook PST repair utility behaves this way are as follows:

Reason 1 –Missing or Damaged Scnpst32.dll File

Outlook Repair Tool (i.e. SCANPST.EXE) will crash, and in some cases won't even start, if the DLL file (Scnpst32.dll) required by SCANPST is missing or damaged.

Reason 2 – Corrupt Office Installation

Outlook comes as a part of Microsoft Office suite. If your Office program has turned corrupt, it may cause Outlook Repair Tool to crash.

Reason 3 – Large-sized PST file

A PST file exceeding its permissible limit can become corrupt. The size limit of .pst file depends on the Outlook version you are using.

  • In Outlook 2007 and 2003, the PST file can grow as large as 20 GB.
  • In Outlook 2019, 2016, 2013 and 2010, the maximum file size limit can be 50 GB.

The Outlook Repair Tool will repeatedly crash,if it is used to fix an oversized PST file (that has exceeded its maximum size limit).

Reason 4 –Outlook Data File is Severely Corrupt

Inbox Repair Tool may crash when attempting to fix a severely corrupt Personal Folders (.pst) File.

What Can You Do If Outlook Repair Tool Crashes?

When Outlook Repair Tool crashes (i.e. freezes or stops responding), wait for some time – may be hours or even a day – till the tool shows you a "Repair Complete" message. But, if the tool still won't work, try the following solutions:

Solution 1: Download the Scnpst32.dll file

Solution 2: Repair Office/Outlook Program

Repairing Office (Outlook) program might help resolve the Outlook Repair Tool crashing issue. To do so, follow these steps:

NOTE: You will need administrative privileges to run these steps.

Step 1: Open Control Panel, and choose Programs and Features.

Program and Features

                   Figure 1: Program and Features

Step 2: Select Microsoft Office installation (choose Outlook if it used as a standalone application). Click Change

Microsoft Office in Control Panel

                   Figure 2: Microsoft Office in Control Panel

Step 3:Select Quick Repair or Online Repair, and then click Repair.

Repair Option

               Figure 3: Repair Option

After completion of the repair process, restart Outlook and run the built-in repair tool again. If the tool crashes again, proceed with the next solution.

Solution 3: Reduce the Size of PST File

NOTE: You can execute these steps if Outlook is accessible. If you cannot open Outlook, split the data file to reduce its size by using a Splitter tool.

If you're trying to repair an oversized data file, use the Mailbox Cleanup tool to reduce your mailbox size. Here's how:

Step 1:In Outlook, click File.

Step 2:Click Info> Cleanup Tools>Mailbox Cleanup.

Mailbox Cleanup

                  Figure 4: Mailbox Cleanup

Step 3: In Mailbox Cleanup window, perform the following tasks to reduce the mailbox file size:

  •  View Mailbox Size
  • Find items older than or larger than
  • View Deleted Items Size and Empty Deleted Items folder
  •  View Conflicts Sizeor Empty Conflicts

Mailbox Cleanup Options

                    Figure 5: Mailbox Cleanup Options

You can also compact the PST file to reduce its size, by following these steps:

Step 1:In Outlook, click File.

Outlook File Menu

                 Figure 6: Outlook File Menu

Step 2:From Info window, select Account Settings, and then click Account Settings.

Outlook Account Settings

                Figure 7: Outlook Account Settings

Step 3:In Account Settings window, click the Data files tab, and double-click the data file you wish to compact. 

Select Outlook Data File (.pst)

                    Figure 8: Select Outlook Data File (.pst)

Step 4:In the dialog box that appears, click Advanced, and then click Outlook Data File Settings.

Outlook Advanced Settings

                   Figure 9: Outlook Advanced Settings

Step 5:In Outlook Data File Settings box,choose Compact now, and then hit OK.

Outlook Data File Settings - Compact Now

                  Figure 10: Outlook Data File Settings - Compact Now

Once you've reduced the size of Outlook data file (.pst), run the repair tool again. If you're still experiencing the same problem, using a specialized PST file repair tool can help.

Solution 4: Use a Professional Tool to Fix PST File Corruption

Stellar Repair for Outlook is a professional and fast PST repair tool that can efficiently repair severely corrupt PST files. It also recovers all mailbox items like (deleted or missing) emails, attachments, contacts, calendars, etc. in just a few clicks. 

The software provides an interactive user interface (UI) which can be operated by any user, without technical assistance. Further, the software can help fix the most common Outlook PST errors and can recover mailboxes from password-protected PST file.

The PST repair tool from Stellar® helps retrieve the mailbox data into a new or an existing PST file, which can be easily imported into Outlook.

Steps to Repair Corrupt PST File

Follow these steps to scan and repair a corrupt .pst file with 'Stellar Repair for Outlook' software.

Prerequisites:

Make sure that your system meets the following requirements:

  • Operating System: Windows 10, 8.1, 8, 7, Vista, XP
  • Memory: Minimum 2 GB (4 GB recommended)
  • Hard Disk: 250 MB of free space

Step 1: Download, install and run the software.

Step 2: In Select PST File for Repair dialog box,choose any option:

  • Click Browse, if you know the exact location of the corrupt PST file.
  • Click Find, if you do not know the PST file location.

Select PST File for Repair Window

                     Figure 11: Select PST File for Repair Window

Step 3: Once the targeted PST file is selected, click Repair to begin the repair process.

Initiate the Repair Process

                  Figure 12: Initiate the Repair Process

Step 4: The software scans through the corrupt PST file and displays the progress of repair process.

Repair in Progress Window

                    Figure 13: Repair in Progress Window

Step 5: After completion of the repair process, the software shows preview of the repaired file and its itemsin a three-pane window. The PST file folders and items are displayed in the first pane of the preview window. The recovered emails and other items are shown in the second pane. Click on any item to view its content in the third pane.

Preview Recovered PST File

                 Figure 14: Preview Recovered PST File

NOTE: Click the Save Scan button for saving the scanned PST file information. You can load the scan result, by clicking the Load Scan button.

Step 6: Click Save Repaired File on Home menu for saving the repaired PST file.

Choose Save Repaired File Option

                   Figure 15: Choose Save Repaired File Option

Step 7: In Save As window, choose PST, and then click Browse to select the location where you wish to save the repaired file.

NOTE: If you do not want to recover deleted items, make sure that the 'Do not recover Deleted Items' checkbox is unchecked.

Saving File Options

                  Figure 16: Saving File Options

Step 8: Click OK.The Saving in Progress window is displayed.

Saving in Progress Window

                    Figure 17: Saving in Progress Window

Step 9: After completion of the saving process, the Saving Complete message box is displayed.

Saving Complete Message Box

                 Figure 18: Saving Complete Message Box

The file will be saved at your selected location.

Frequently Asked Questions

Q. How can I be sure that the software will recover the data I am looking for?

A. You can download free demo version of the software and check preview of the recovered PST file items before saving them. Once you are satisfied with results, you can activate the licensed version of the software to save the recovered PST file.

Q. Can I use the software to directly export recovered Outlook data to my Office 365 account?

A. Yes.You can directly export recovered Outlook data to your Office 365 account by using the technician variant of Stellar Repair for Outlook.

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