How to Recover Deleted Emails in Outlook?

This tutorial outlines guideline on the recovery of deleted emails in Outlook 2016, 2013, 2010 & earlier Versions. It explains the various methods that can be employed to recover deleted Email items, emails in outlook, when Microsoft Outlook works in the stand-alone mode, and when Outlook is configured on the Exchange Server.

Also, this article enlightens you on how to repair the PST file, in case it becomes inaccessible while performing any manual workaround. Read on to know how to recover deleted emails in Outlook.

Microsoft Outlook uses PST as its proprietary file format, to store the large volume of business and personal data such as emails, contacts, calendar items, draft, journals, etc. However, a PST file could be lost or deleted from Outlook, either accidentally, mistakenly or intentionally. In the case of accidental deletion, recovery becomes imperative.

Basically, deletion is categorized into two; Soft deletion and Hard deletion. When data is deleted from any of the mailbox folders such as Inbox, Drafts, Sent Items, Contacts, Calendars, etc., they are moved to the Deleted Items folder. In this case, the process is known as Soft deletion and such files can easily be restored to the original folder. Hard deletion, on the other hand, entails using the‘Shift+Delete‘key combination to delete an item. In this case, such a file is permanently deleted.

Thus, the question is: Is there any potential means to recover permanently deleted file from Outlook mailbox folders? The answer is YES. However, the recovery process varies, depending on the version of Outlook you are using.

How to Recover Missing or Lost Emails in Outlook?

Emails that are temporarily deleted from Outlook 2016 can easily be recovered using a simple set of procedures.

To recover deleted emails in Outlook 2016, follow the steps below:
  1. Go to the email folder list in Outlook and highlight the Deleted Items folder
  2. The items being deleted recently will get displayed in the right pane of the application
  3. Highlight the message that needs to be restored to its respective folder and right-click on it
  4. From the list of options that appears, click on Move and then select Other Folder…
  5. A list of folders will appear under Move the selected items to the folder: section; select a folder i.e. Inbox to restore the selected email within it and then click on OK

Your lost or missing email would be automatically restored. The selected email message will be restored to the Inbox folder. However, since manual methods do not guarantee data safety, probabilities are that MS Outlook PST may become inaccessible.  Hence, it is recommended to employ a Microsoft Outlook PST Repair Software to recover deleted items, emails from the corrupt Outlook data file.

Note: The procedure provided herein applies to Microsoft Outlook 2016 and may vary in other versions of the application.

How to Recover Lost or Deleted Emails in Outlook 2007

Below are the steps to recover deleted emails in MS Outlook 2007:

  1. Highlight the folder (e.g. Inbox, Drafts, etc.) from where data gets deleted accidentally and needs to be restored to
  2. Click on Tools in the menu bar and then select Recover Deleted Items… from the list of options that appear
  3. A window will appear with the list of items recently deleted from the selected folder
  4. Next, select the email message that needs to be restored and click on Recover Selected Items icon (being displayed as a message with an arrow on top)
  5. To select multiple email messages from the window, press and hold the Ctrl key while clicking on the items that need to be restored

Note: If the folder of the deleted or Lost email is unknown, you will need to repeat the above-mentioned procedure for every individual mailbox folder.

Normally, MS Outlook automatically deletes items from Deleted Items folder once you exit the application. To prevent automatic deletion of items from Deleted Items folder:

  1. Click on the File tab, click on Options and then click on Advanced
  2. Under Outlook start and an exit section, make sure that the checkbox associated with Empty Deleted Items folders when exiting Outlook is unchecked
  3. Click OK to save the recent changes

Can Scanpst.exe Recover Missing delete Emails when Outlook Works Under Microsoft Exchange Environment?

Unfortunately, there is no way to recover hard deleted data from Outlook, particularly when a Stand-alone mode is in use. Hence, the popularly held notion that Scanpst.exe can restore permanently deleted items back to their respective folders is completely incorrect.

However, if Microsoft Outlook is configured on the Exchange Server, there are possibilities that permanently deleted data can be recovered and restored using a Dumpster feature that facilitates the recovery of deleted data, provided such data is still within “Retention Period”.

The Retention period, which indicates the time duration for which a particular message is retained by the Exchange Server, can be modified by the Exchange administrator. There may be a policy that allows the deleted items to be retained for a period of 30 days in Deleted Items folder. There may also be a policy that allows the user to recover the deleted item(s) within 14 days of retention

In fewer words, Scanpst.exe can prevent the loss of data to some extent. However, there are other issues that may appear along the line. This feature also helps recover corrupt Outlook 2016 emails, and ensure they are easily restored to their original states (and folders).

To recover Deleted Emails in Outlook Refer to this Manual Guide

How Microsoft Outlook PST gets affected?

Sometimes, Outlook email messages get deleted accidentally, or the PST file gets damaged or corrupted due to several known or unknown reasons. Although the above-mentioned procedures can recover missing email messages from the Deleted Items folder, the security of the data is not guaranteed once the items are recovered and restored to the desired folder(s).

In this case, the question is: What if Outlook is not configured on the Exchange Server environment? Would it be possible to recover deleted emails in Outlook using any alternative method? The answer is ‘Yes’.

As mentioned above, there are certain applications and software that can gain access to deleted emails and recover them. However, these free apps are not secure and may lead to further data loss.

Apart from insecure apps, there are other issues that could make a PST file unreadable or corrupt. These include virus attacks, inappropriate handling, software conflicts, sudden shutdown of MS Outlook mail application, and much more. In any case, if the PST file becomes inaccessible, the ultimate solution lies in the adoption of a reliable mailbox repair tool, to fix the error once and for all.

Recover Deleted Outlook Mailbox Items using Stellar Repair for Outlook

The Software helps to repair corrupt and damaged Outlook data file without compromising the integrity and security of mailbox folders. The recovered data is restored in its original hierarchy and structure, at a user-defined location.

Ultimately, Stellar Repair for Outlook is the primary go-to for fixing all forms of damages and corruptions to PST files. As such, it is the ideal repair tool for recovering deleted emails from Outlook. The preview window displays the deleted items in RED by which you can easily identify the deleted mailbox components.

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Conclusion

Restoring deleted or Lost emails from Microsoft Outlook is an important decision to make most especially in a business environment. As discussed in this post, the manual process of “How to recover deleted Emails in Outlook” is tedious and prone to human errors; hence, it is recommended to utilize an automated solution such as Stellar Repair for Outlook.

With Stellar Repair for Outlook, you can repair and recover all Outlook mailbox items which are missing or erroneously deleted from Outlook.

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