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Basic Requirements to export all selected mailboxes data to Office 365 mail accounts and Steps to provide Admin Rights to Office 365 users.

Date published 16 Nov 2023

You need to fulfil following requirements to export all selected mailboxes data to Office 365 mail accounts.

Computer should be in WORKGROUP.

Computer should be in WORKGROUP

The software will allow you to match the each selected mailbox with the respective recipient mailbox.
If you are exporting multiple mailboxes to Office 365 accounts, you will be required to login using administrator credentials.

You must configure the Outlook profile using an account that has administrator privileges of Office 365.

All the mailbox on office 365, in which client want to export the data should have Admin rights.

To Give Admin rights :

Open Microsoft 365 admin centre.

Open Microsoft 365 admin centre

Click on Users->Active users
Click on any user

Active users

Click on Mail and then click on Read and manage permission property for example see below screen shot.

click on Read and manage permission property

click on Read and manage permission property 2

Now click on +Add permission and search the Administrator name

Now Select the Administrator and add it.

Select the Administrator and add it

Changes can take up to 60 minutes to take effect.

Changes can take up to 60 minutes to take effect

After given Admin right to the user mailbox, It should be sync in outlook. To verify it open outlook with configured Office 365 Admin profile and check that user mailbox visible in left pane view below the Admin mailbox.

check that user mailbox visible in left pane view below the Admin mailbox

Below screenshot is related to build provided to handle Client Cases only.

This has both options of Login into Office 365

Via Outlook Profile
Via Office 365 Admin credentials.

If Using Office 365 Admin Id and password for Login.

Using Office 365 Admin Id and password for Login

Steps to provide Admin rights in Exchange Server (2013/2016/2019):

Open ECP (Exchange Admin centre)

Open Exchange Admin centre

Click on recipients and then Double click on the user to which you want to provide Admin rights

Click on recipients and then Double click on the user to which you want to provide Admin rights

Click on mailbox delegation then click on + sign and then search the Administrator and Add it and then click on Save button.

Steps to provide administrator rights on Exchange Server 2010 :

Procedure

Click Start > Programs > Microsoft Exchange Server 2010 > Exchange Management Console. The Exchange Management Console window opens.

open Exchange Management Console window

In the Console tree, click Recipient Configuration -> Mailbox
Now select any user then in right view click on Manage Full Access Permission

Manage Full Access Permission

Now click +Add button

Manage Full Access Permission Add

Now search or select the Administrator and click on Ok

Now click on Manage button

Now click on Finish button.

Manage Full Access Permission finish

After given Admin right to the user mailbox, It should be sync in outlook. To verify it open outlook with configured Exchange Admin profile and check that user mailbox visible in left pane view below the Admin mailbox.

It should be sync in outlook

If Administrator account is exist in corrupt data base then client have Dialtone recovery option. (https://www.stellarinfo.com/article/dialtone-recovery-exchange-server.php)

If Client is not getting mailbox mapping windows or getting “Server is operational” error then check the AD details is correct or not. Like ADS Name, Admin Email Id and Password.

Add ADS Name Admin Email Id and Password

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